This tender closed on 19 Aug 2026. The page stays up for reference. See open tenders from Media, Information and Communication Technologies Sector Education and training Authority (MICT SETA).
APPOINTMENT OF A SERVICE PROVIDER FOR THE RENEWAL OF CONVENE LICENSES FOR A PERIOD OF THIRTY-SIX (36) MONTHSClosed
Summary
AI-generated from the tender documents.
Overview
Procurement: appointment of a service provider to renew Convene licenses for 36 months. Bidders should have IT/board-management software renewal experience, with the ability to provide training, maintenance, and system integration. Key qualifications include OEM/authorized distributor status for Convene, CSD and SARS tax compliance, and submission of required bid forms. The contract covers renewal for 60 user slots (board members, ARC, MANCO, executives, admin, guests), mandatory training, and post-renewal support. A compulsory bidders briefing is on 11 Aug 2026 (MS Teams); closing date is 19 Aug 2026, 11:00 AM.
Requirements
- Renewal of Convene licenses for 60 named users for 36 months, including training, support, and maintenance.
- Integration capabilities with MS Teams, OneDrive, MS Outlook, and SigniFlow; AI-enabled features for minutes, summaries, tasks, and transcription as specified.
- Mandatory accreditation: bidder must be OEM/OSM or an authorized distributor and provide proof from the product owner.
- Compliance and security: POPIA/ECTA alignment, secure audit trails, data protection.
- Submit: separate pricing envelope; completed SBD forms (including Form A, SBD 4, SBD 6.1); CSD registration and Tax Compliance requirements; pricing schedule; project plans (implementation, integration, training, support) and references.
How to Apply
- Submission deadline: 19 August 2026 at 11:00 (closing). Mandatory bidder briefing: 11 August 2026 at 11:00 (MS Teams). (See attached document: BID DOCUMENT-MICT-SETA-CONV-04-2026 (004) (1).pdf)
- Submission method: sealed envelope with 1 hard copy and 1 USB; deliver to MICT SETA Head Office Reception, 19 Richards Drive, Gallagher Convention Centre, West Wing, Level 3.
- Required documents: official forms (SBD 1 Part A & B, SBD 4, SBD 6.1, Form A), CSD Registration, CIPC, Tax Clearance or PIN, pricing schedule (in a separate envelope), joint venture/consortium details if applicable, and pricing breakdown.
- Pre-qualifications: CSD, Tax compliance PIN, proof of accreditation for Convene, and submission of reference letters as specified in the functional criteria.
- Briefing details: compulsory; MS Teams session with Meeting ID 377 259 359 965 526 and passcode at3De2UA.
APPOINTMENT OF A SERVICE PROVIDER FOR THE RENEWAL OF CONVENE LICENSES FOR A PERIOD OF THIRTY-SIX (36) MONTHS APPOINTMENT OF A SERVICE PROVIDER FOR THE RENEWAL OF CONVENE LICENSES FOR A PERIOD OF THIRTY-SIX (36) MONTHS Conditions: N/A Briefing Venue: https://teams.microsoft.com/meet/377259359965526?p=9TWyN5sYkAWszc5X5U
- BID DOCUMENT-MICT-SETA-CONV-04-2026 (004) (1).pdf..pdf
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