This tender closed on 03 Jul 2026. The page stays up for reference. See open tenders from National Research Foundation.
APPOINTMENT OF A SERVICE PROVIDER TO CONDUCT PERSONNEL VETTING AND SECURITY CLEARANCE CHECKS FOR A PERIOD OF THREE (3) YEARS.Closed
Summary
AI-generated from the tender documents.
Overview
The NRF SAEON RFQ seeks to appoint a service provider to conduct personnel vetting and security clearance checks for three years. The checks cover SAPS Police Clearance Certificate (PCC), National Register for Sex Offenders (NRSO), and National Child Protection Register (CPR) checks for employees, contractors, interns, and volunteers with access to sensitive information or vulnerable persons. Suitable bidders are SA-based vetting providers with POPIA/compliant information security practices and proven background-check capabilities.
(Document: Personnel Vetting and Security Clearance Checks RFQ .pdf)
Requirements
- Fully completed Procurement Invitation (SBD 1) including SBD 4, 6.1 and signed Bid Submission Certificate; proof of authority (company resolution).
- Pricing documents (SBD 3.1) or quotation on company letterhead.
- Proof of registration on the Central Supplier Database (CSD) with Master Registration Number; tax compliance status (PIN/TCS) or SARS e-Filing evidence; and CSD number if no TCS.
- Proof of registration and good standing; BBBEE status certificate or sworn affidavit (for preference points); CVs of personnel.
- Company profile; evidence of POPIA and information security compliance; consent processes for screened individuals.
- Evidence of three similar projects and references; pricing schedule indicating per-check costs.
- VAT registration number (if applicable) and compliance documents for all bidders/consortia.
- Returnable documents checklist completed (as per RFQ).
How to Apply
- Submission deadline: 03 July 2026 at 11:00. Late bids not accepted. (RFQ .pdf)
- Submission method: Email PDFs to SCM@saeon.nrf.ac.za; “Only PDF DOCUMENTS ARE ACCEPTABLE.” (RFQ .pdf)
- Documents to submit: SBD 1/4/6.1 forms, pricing schedule (SBD 3.1), company profile, CVs, POPIA info security evidence, BBBEE documentation, CSD/TCS pin, and authority proofs. (RFQ .pdf)
- Pre-qualifications: Tax compliance (PIN/TCS or SARS) and CSD registration; register on CSD as required. (RFQ .pdf)
- Briefing/site visit: N/A. (RFQ .pdf)
- Clarifications: contact details in the RFQ; documents are provided in the attached RFQ. (RFQ .pdf)
APPOINTMENT OF A SERVICE PROVIDER TO CONDUCT PERSONNEL VETTING AND SECURITY CLEARANCE CHECKS FOR A PERIOD OF THREE (3) YEARS. APPOINTMENT OF A SERVICE PROVIDER TO CONDUCT PERSONNEL VETTING AND SECURITY CLEARANCE CHECKS FOR A PERIOD OF THREE (3) YEARS. Conditions: N/A
- Personnel Vetting and Security Clearance Checks RFQ .pdf..pdf
- Personnel Vetting and Security Clearance Checks RFQ .pdf
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