Appointment of a Service Provider to conduct technical assessment and condition audit of digital display screensClosed

Overview

Appointment of a Service Provider to conduct technical assessment and condition audit of two digital display screens. The Department of Sport, Arts & Culture seeks an on-site ICT/AV specialist to inspect two screens installed in 2023, diagnose faults, assess hardware/software health, and recommend maintenance, upgrades or replacement. This RFQ is for assessment only; a separate process will handle any repairs or replacements. Target bidders are providers with technical diagnostic capabilities, digital signage experience, and production of formal diagnostic reports (on-site inspection, root-cause analysis, and costed interventions).

Requirements

• Conduct on-site inspection of two digital display screens and assess: display panels, internal hardware, control units, software/CM, connectivity, cabling, SIM functionality, and data utilization.
• Identify faults/risks and determine maintenance, repair, upgrades or replacement needs; record observations (videos/photos).
• Deliver a comprehensive diagnostic report, root-cause analysis, identification of contributing factors, recommended interventions (maintenance/repair/replacement/software updates), and an indicative cost estimate; include an on-site walkthrough and evidential documentation.
• Provide a formal presentation of findings with supporting documentation (screenshots, logs, photos, videos).
• Note: No repair or replacement work will be undertaken at this stage; outcomes will inform a subsequent procurement (see Section 5, Procurement Note; attached RFQ docs). (03 july 2026 - APPOINTMENT OF A SERVICE PROVIDER TO CONDUCT TECHNICAL ASSESSMENT AND CONDITION AUDIT OF DIGITAL DISPLAY SCREENS.pdf)
• Preferences and compliance: 80/20 points system with 20 points for specific goals; bidders must submit proof for specific goals (ownership, BBBEE, disability). (NEW SBD 6.1 2025-2026.docx)

How to Apply

• Briefing session: 17 August 2026 at 11:00; join via https://bit.ly/DSAC-SCM; briefing address also noted in metadata (202 Madiba Street, Pretoria). (Instruction to RFQ.pdf)
• Submission deadline: 28 August 2026 at 11:00; responses should include the required forms and proofs. (metadata)
• Documents to submit (must accompany bid): SBD4 and SBD6.1 completed; Include proof for specific goals (Ownership Certificate from CIPC, BBBEE certificate or sworn affidavit, disability certificate). (Standard Bidding Document (SBD) 4_Annexure A.doc; NEW SBD 6.1 2025-2026.docx)
• Where to obtain bid documents: the full specification and bid documents will be shared after the briefing; see Instruction to RFQ.pdf and attached SBD documents. (Instruction to RFQ.pdf)
• Contacts for enquiries: Shuping Tshite (ShupingT@dsac.gov.za) and Jaco Harmse (JacoH@dsac.gov.za). (03 July PDF)