APPOINTMENT OF A SERVICE PROVIDER TO IMPLEMENT A RECORDS MANAGEMENT, ARCHIVING AND TRACKING SYSTEM FOR A PERIOD OF THREE (3) YEARSClosed

Overview

APPOINTMENT OF A SERVICE PROVIDER TO IMPLEMENT A RECORDS MANAGEMENT, ARCHIVING AND TRACKING SYSTEM FOR A PERIOD OF THREE (3) YEARS. The SABC seeks a cloud-hosted SAAS records management, archiving and tracking system for three years, with data hosted in South Africa. Minimum licensing for 10 users over 3 years. Location: Auckland Park. Non-compulsory briefing on 15 Oct 2026 (Microsoft Teams); closing 22 Oct 2026. Submissions to RFQSubmissions@sabc.co.za. (RFQ document: RE-ADVERT SABC RFQ FOR RECORDS MANAGEMENTS (002).pdf)

Requirements

• Cloud-hosted SAAS only; data must reside in South Africa. No on-premises option.
• SABC to control user management and access; full auditability.
• System must track all archive boxes/files (origin, destination, user, date/time) with barcode integration.
• Compliance with National Archives Act, POPIA, PAIA, PFMA, National Key Points Act, and SABC policies.
• Migrate all legacy data (Document Warehouse) with no data loss; integrate with two SABC File Plans (SharePoint links).
• Licensing: indicate license type (perpetual or subscription) and support minimum 10 users for 3 years.
• Provide backup/recovery, DR/BCP procedures, training, and support/SLA.
• Mandatory documents: proof of CSD registration, TV License statement, tax clearance, BBBEE certificate, company registration, shareholder IDs, and OEM letter for distribution/support (where applicable).
• Evaluation: technical 95 points with min 70 threshold; second phase = system demonstration; 80/20 price and specific-goals weighting; minimum standards for security (MFA) and reporting.

How to Apply

• Submission deadline: 22 October 2026 at 12:00; questions three days before closing. (Source: RFQ documents)
• Submission method: electronic PDF to RFQSubmissions@sabc.co.za; attach pricing separately (Annexure F – Pricing Schedule) and mark subject with RFQ number and bidder name.
• Briefing: non-mandatory briefing 15 October 2026 at 11:00 via Microsoft Teams (see RFQ document RE-ADVERT SABC RFQ FOR RECORDS MANAGEMENTS (002).pdf) for details.
• Documents to submit: Annexure A–Declaration of Interest, Annexure B–SBD 6.1, Annexure C–JV regulations, Annexure D–Past projects, Annexure E–SBD4, Annexure F–Pricing Schedule, plus all mandatory documents listed in the RFQ.
• Registrations/pre-qualifications: CSD registration, valid TV license statement, tax clearance, BBBEE certificate, company registration and director/shareholder IDs.
• If the document is not attached, obtain through the RFQ package (RFQ/COP/2026/10251403/50).