APPOINTMENT OF A SERVICE PROVIDER TO LEASE OUT OFFICE SPACE FOR THE NELSPRUIT OPERATIONAL OFFICE FOR 5 YEARS.Closed

Overview

SAFCOL seeks a service provider to lease out 2050 m² of office space (with ~200 m² storage) and 90 parking bays in Nelspruit for a 5-year operating lease, including space planning and tenant fit-out. Bidders should be landlords or agents able to supply full turnkey space with required infrastructure and services. (RFB011/2026 - NELSPRUIT OFFICE LEASE BID DOCUMENT.pdf)

Requirements

• Five-year gross operating lease; beneficial occupation 01 Nov 2026; full occupation 01 Dec 2026.
• Usable space: ~2050 m²; storage 200 m²; 90 parking bays (2 disabled).
• Building features: 24-hour CCTV, security at gates and parking, access control, ground-floor reception, lifts, high-speed fibre (min 100 Mbps 1:1), sophisticated HVAC, backup water and power, SABS/SANS compliance, electrical COC, fire equipment certification.
• Tenant installation/space planning: bidder to appoint/manage space planner; tailor fit-out to SAFCOL requirements; TI allowances to be rentalised.
• Utilities and operating costs: pro rata billing for SAFCOL; separate line items for water, electricity, sanitation, refuse, meter fees; TI and fit-out costs to be included.
• Parking and amenities: dedicated parking for SAFCOL; backup water supply of at least 10,000 L; backup power sufficient for essential areas.
• Compliance and documentation: CSD registration; SARS Tax Compliance/PIN; BBBEE (SBD6.1) with preference points; PPPFA rules; SANAS or registered auditor proof as applicable.
• Process rules: mandatory briefing; questions deadline; bid validity 90 days; hard-copy hand-delivery to SAFCOL Nelspruit; use official forms only. (Pricing and terms are detailed in the attached RFB and Pricing Schedule). (RFB011/2026 - NELSPRUIT OFFICE LEASE BID DOCUMENT.pdf; Pricing schedule for bid - Nelspruit office space.xlsx)

How to Apply

• Briefing: Mandatory briefing on 03 September 2026, 11:00–12:30 via Microsoft Teams (link provided); non-attendance disqualifies. Questions deadline 10 September 2026 12:00. (RFB011/2026 - NELSPRUIT OFFICE LEASE BID DOCUMENT.pdf)
• Submission: Bids must be hand-delivered or couriered to SAFCOL Nelspruit Office, Absa Square, 3rd Floor Reception, 20 Paul Kruger Street, Mbombela, by 18 September 2026, 12:00. Bids in the SAFCOL Bid Box; official forms only.
• Documents to submit (at minimum): SBD1, SBD3.1 (Pricing Schedule), SBD4 (Declaration of Interest), SBD6.1 (Preference Points), CSD/PIN or CSD registration, SARS TCS/PIN, BBBEE documentation, company/consortium details, and any mandatory supporting documents. (RFB011/2026 - NELSPRUIT OFFICE LEASE BID DOCUMENT.pdf)
• Pricing: complete the Pricing Schedule (including VAT); price must be valid for 90 days; total bid for entire lease period including escalation and TI. Pricing file: Pricing schedule for bid - Nelspruit office space.xlsx. (Pricing schedule for bid - Nelspruit office space.xlsx)