APPOINTMENT OF A SERVICE PROVIDER TO LEASE OUT OFFICE SPACE IN PRETORIA FOR A PERIOD OF FIVE (5) CALENDAR YEARS.Closed

Overview

Procurement of a service provider to lease out office space in Pretoria for five calendar years. SAFCOL seeks a landlord/landlord’s agent to supply approximately 1,500 m² (usable ~1,300 m² + 200 m² storage) with 75 parking bays, in safe Pretoria nodes (Menlyn, Lynwood, Centurion, Brooklyn, Waterkloof, Hatfield). The contract includes space planning and management of tenant installation. A compulsory briefing is on 28 September 2026 (Teams link provided); closing date is 9 October 2026 at 12:00. (See RFB014/2026 and Annexure/spec docs.)

Requirements

• Five-year operating lease for office space in Pretoria; space planning and tenant installation coordination required.
• Target facilities: ~1,500 m² total area (1,300 m² usable + 200 m² storage), plus 75 dedicated parking bays; secure, accessible building.
• Building/fit-out specs: backup water (10,000 L), backup power for at least 2 hours, 24-hour security, CCTV, access control, lifts, fibre/high-speed connectivity, HVAC, fire compliance (SABS 0400, SANS 204), suitable for SAFCOL operations.
• Operating costs: pro-rata shares for water, electricity, sewage, refuse, meter fees, and tenant-specific costs; VAT included where applicable.
• Compliance: B-BBEE (certificate or sworn affidavit), CSD/TAX status, sign-off on official forms (SBDs), space for tenant installation/fit-out; PPPFA and GCC adherence; confidentiality and procurement rules.
• Evaluation: conformance with specifications; 80/20 (price to specific goals) preference scoring; possible pre-award site checks and benchmarks.
• Documentation: complete SBD forms (SBD1, SBD3.1, SBD4, SBD6.1), CSD/TCS, proof of registration, consortium/JV agreements if applicable. (See RFB014/2026 documents for exact forms.)

How to Apply

• Questions deadline: 02 October 2026; Mandatory briefing: 28 September 2026 (11:00 on Microsoft Teams) (RFB014/2026).
• Submission: hand-delivered or couriered bids to SAFCOL Nelspruit Office, ABSA Square, 3rd Floor, Reception, 20 Paul Kruger Street, Mbombela, Nelspruit; bid box hours 08:00–16:30, Mon–Fri. (See RFP doc.)
• Documents to submit: original bid on official forms, USB, SBD1, SBD3.1, SBD4, SBD6.1, CSD PIN or number, tax clearance, BBBEE documentation, and any JV/consortium agreements. Pricing to be provided in the attached Pricing Schedule (Pretoria office space Pricing schedule for bid.xlsx).
• Key attachment references: RFB014/2026 Bid Document (PTA OFFICE SPACE.pdf) and Pricing Schedule (Pretoria office space Pricing schedule for bid.xlsx).
• Registration: Bidders must be on the Central Supplier Database (CSD) and meet tax/compliance requirements.