APPOINTMENT OF A SERVICE PROVIDER TO PROVIDE CATERING SERVICE DURING THE NRCS JOINED RAIDS IN KZN RAID ON 16-20 NOVEMBER 2026.Closed

Overview

Procurement of a catering service for NRCS joined raids in KwaZulu-Natal (Durban, Pietermaritzburg) from 16 to 20 November 2026. Suitable bidders are professional caterers with experience in large-scale, government-style events, capable of delivering prepackaged meals for about 70 delegates per day across four days, and complying with SA public-sector procurement rules (tax, CSD, B-BBEE, etc.).

Requirements

• Proof of Central Supplier Database (CSD) registration.
• Tax compliance: SARS PIN or Tax Compliance Status (TCS) via SARS e-filing; if part of a consortium, each party must have separate TCS/CSD; if no TCS PIN, provide CSD number.
• Completion and submission of official forms: SBD1, SBD3.1 (Pricing), SBD4, and SBD6.1.
• Catering capability: four-day schedule for 70 delegates per day with specified meals and packaging; include delivery to Durban and Pietermaritzburg; all meals prepackaged with cutlery and serviettes; full cost breakdown including delivery and VAT.
• Preference points: comply with B-BBEE requirements (provide B-BBEE level verification certificate or sworn affidavit for EMEs/QSEs) to claim specific goals under the 80/20 system.
• Signatory authority: provide proof of authority to sign (e.g., company resolution).
• Compliance with GCC and NRCS terms; complete bid checklist and supplier declarations; no late submissions.

How to Apply

• Submission deadline: 16 October 2026 at 11:00 (RFQ document shows this as the closing time; pricing schedule indicates 08 Oct 2026 in that file—verify in final documents).
• Submission method: email submissions to glenda.mathane@nrcs.org.za or scm@nrcs.org.za (Only email submissions accepted).
• Documents to submit: completed SBD1, SBD3.1, SBD4, SBD6.1; Pricing Schedule; bid document checklist; evidence of CSD registration; SARS TCS PIN or CSD number; B-BBEE documentation; proof of signatory authority.
• Required registrations/pre-qualifications: CSD registration; SARS tax compliance (PIN/TCS); ensure all parties in any JV/consortium have appropriate documentation.
• Briefing session: not specified in the RFQ text (no mandatory briefing details shown).
• Where documents are located: the RFQ package RFQ 082-26 includes the Pricing Schedule (SBD 3.1) and other standard SBD forms; pricing/specs for catering are listed in the pricing schedule (RFQ 082-26).