APPOINTMENT OF A SERVICE PROVIDER TO PROVIDE CONFERENCING AND EVENTS MANAGEMENT SERVICES TO THE MHSC FOR A PERIOD OF THREE YEARS.Closed

Overview

Appointment of a service provider to provide conferencing and events management services to the MHSC for a period of three years. This RFB invites professional event management firms with experience in venue bookings, registrations, AV, catering, marquis/outdoor setups, branding, and related Secretariat services. Eligible bidders should have relevant certifications, tax/compliance in order, and be able to operate across South Africa’s regions.

Requirements

• Central Supplier Database (CSD) registration with a valid number, or equivalent proof; tax compliance status (SARS PIN) or CSD number if no PIN; provideDocumentation as required in SBDs.
• Submit on official forms only (SBD1, SBD4, SBD6.1, SBD3); include pricing schedule and any required BBBEE documentation.
• Stage 1 evaluation: minimum 70% functionality across five criteria (experience, reference letters, project team leader experience, project team members’ experience, methodology/project plan).
• Stage 2 evaluation: price (80 points) and specific goals (20 points) with SBD 6.1 claims; include valid BBBEE proof.
• Contract terms: three-year scope; payment within 30 days of invoice; adherence to GCC/SCC; performance security as applicable.
• Mandatory briefing session: 31 July 2026 (13:00) via Microsoft Teams (mandatory).
• Compliance with POPIA, OHS, and MHSC bidding rules; no fronting or collusion; due diligence possible on shortlisted bids.

(Document source: MHSC_020_2026_2027.pdf)

How to Apply

• Submission deadline: 18 August 2026, 11:00. Submit to tenders@mhsc.org.za (max attachments 150MB).
• Briefing: 31 July 2026, 13:00, Microsoft Teams (mandatory).
• Documents to submit: fully completed SBD1, SBD4, SBD6.1, and SBD3 pricing; include pricing schedule and BBBEE documentation; if awarded, sign SBD7 contract.
• Registrations/pre-qualifications: CSD status; SARS Tax Compliance PIN or CSD number; proof for joint ventures as needed.
• Where to obtain documents: bid documents via MHSC/eTender portal (not repeated here).
• Attachment reference: (MHSC_020_2026_2027.pdf) for detailed terms and conditions.