APPOINTMENT OF A SERVICE PROVIDER TO PROVIDE LAW ENFORCEMENT BACK-OFFICE ADMINISTRATIVE SUPPORT TO THE VKLM THREE YEARS.

Overview

The VKLM seeks to appoint a service provider to provide law enforcement back-office administrative support to the VKLM for three years. Bidders should have proven capability in law enforcement back-office operations, deployment of enforcement equipment (fixed/mobile cameras, ANPR), and real-time integrations with SAPS and NaTIS, plus compliance with ISO 9001:2015 and SABS camera certifications; CIDB registration and solid financial/legality credentials are expected.

Requirements

• Professional registration for the consultancy/service and demonstrated managerial capacity and relevant experience.
• Evidence of current clients with similar contracts (enforcement equipment and back-office systems) and ability to deploy cameras in SA in the last two years; capability for real-time NaTIS/SAPS access via ANPR.
• Compliance documents: Full CSD report (not older than 3 months); original Tax Clearance; municipal accounts for the business and all directors not in arrears > 90 days; proof of business and director addresses (or valid leases with landlord municipal accounts); affidavits if operating address differs.
• Certifications and standards: ISO 9001:2015; SABS 1795 certification for supplied camera equipment (including data capture/recording devices); minimum 20 calibration certificates; evidence of NaTIS and SAPS online access; mSCOA integration (with municipality and financial system provider).
• Additional prerequisites: Proof of arrangements with banks to interact with banking systems; evidence of ability to access relevant SA systems; lack of tender defaulter status; availability of properly signed MBD forms (2, 4, 5, 6.1, 7.x, 8, 9) and related returnable documents.

How to Apply

• Submission deadline: 17 November 2026, 10:00.
• Submission method: One bound single-volume tender document delivered to VKLM tender box at Corner Samuel and Van Der Walt Street, Delmas 2210; no email/fax submissions.
• Documents to submit: Returnable documents (T2.1/T2.2) including MBD 2, 4, 5, 6.1, 7.1/7.2, 8, 9; Form of Offer/Acceptance (C1.1), Contract Data (C1.2), and priced Pricing Schedule (C2.1); Schedule 1–8 and CSD/municipal documents as applicable. (See attached file: SERVICE PROVIDER TO PROVIDE LAW ENFORCEMENT BACK-OFFICE ADMINISTRATION SUPPORT.pdf)
• Pre-qualifications: Current tax clearance; CIDB registration; proof of municipal accounts; residency/address proofs; conflict of interest declarations.
• Briefing/clarification: Attendance at a clarification meeting may be required; details in the tender data; briefing venue listed as Samuel Road, Corner Van Der Walt, Delmas 2210. (See attached file)
• Evaluation: Functionality, Price and Targeted goals; offer validity typically 90 days.
• Additional: The bid documents include extensive returnable schedules and consortia/joint venture provisions if applicable. (Attached file notes the specific schedules.)

Filename reference for the attached tender text: (SERVICE PROVIDER TO PROVIDE LAW ENFORCEMENT BACK-OFFICE ADMINISTRATION SUPPORT.pdf)