APPOINTMENT OF A SERVICE PROVIDER TO PROVIDE LIBRARY AND INFORMATION SERVICES DATABASE SUBSCRIPTION, IN THE PROVISION OF DIGITAL ACCESS TO E-BOOKS, SCHOLARLY JOURNAL ARTICLES AND PROVISION OF IEEE XPLORE FOR A PERIOD OF FIVE (5) YEARSClosed

Overview

ATNS seeks a service provider to deliver a five-year cloud-hosted Library and Information Services database subscription, including digital access to e-books, scholarly journal articles and IEEE Xplore. Bidders should demonstrate experience with institutional library platforms, multi-user access, content licensing (including IEEE Xplore), and compliant hosting (POPIA, data residency, SSO). Preference will be given to bidders with aviation/engineering content coverage, ISO/IEC 27001 or equivalent security, and proven SARS TCS and CSD registration.

Requirements

• Cloud-hosted, 24/7 platform with 72-hour advance maintenance notices; hosting jurisdiction disclosure; POPIA compliance; data residency arrangements.
• Authentication: IP/proxy/VPN/SAML 2.0/OpenID Connect; Azure AD integration; remote access; specify concurrent vs unlimited users.
• Integrated discovery with IEEE Xplore; federated search; citation export in multiple formats.
• Content coverage across e-books, journals, standards, conference proceedings; aviation/AT Management, engineering, safety, etc.; backfiles/archives; clear Open Access labeling where applicable.
• Usage analytics and reporting: admin dashboard, quarterly usage reports, exportable analytics.
• Training and support: onboarding, end-user and administrator training; 24/7 or clearly defined support with escalation; dedicated account manager; minimum 99.5% uptime.
• Data protection and licensing: POPIA/GDPR where applicable; ISO 27001 or equivalent; breach notification within 24 hours; institutional multi-user licensing; ownership of ATNS data and searches.
• Content updates and licensing: content updates reflected at no additional, uncapped charges; complete content coverage details including backfiles.
• Pre-qualification/evaluation: Central Supplier Database registration; SARS Tax Compliance Status; CIPC documents; shareholder IDs; B-BBEE certificate or sworn affidavit for EMEs/QSEs; ID copies of shareholders.
• Evaluation framework includes Stage 3 functionality (minimum 70/100), Stage 4 demonstrations (70% to progress), and 80/20 price-preference scoring.

How to Apply

• Closing date/time: 18 September 2026, 11:00 CAT (Volume 1A).
• Submission method: via National Treasury e-Submission (e-Tender) system; or hard copies in three parcels (Volume 1A). Email submissions are not accepted. (Volume 1A)
• Required documents (examples): SBD 3.3 Pricing Schedule; SBD 6.1 Preference Points; CSD Report; CIPC documents; shareholder certificates; ID copies; B-BBEE certificate or sworn affidavit; SARS PIN/TCS; Declaration of Interest; Invitation to Bid. (Volume 1A)
• Clarifications: questions must be submitted by 04 September 2026 17:00 CAT; ATNS will respond by 11 September 2026. (Volume 1A)
• Where to obtain bid documents: via the e-Tender system (Volume 1A). (Volume 1A)

Notes: Document references for the above items include Volume 1A: General instructions and administrative requirements, and standard SBD forms (e.g., SBD 3.3, SBD 6.1) as part of the bid package. (Volume 1A)