Appointment of a service provider to provide M-Files Upgrade and Support Subscription Renewal for (12) twelve months

Overview

Appointment of a service provider to upgrade and renew M-Files licenses and provide 12 months of upgrade and support. The procurement covers renewal of M-Files Named Licenses (41) and Concurrent Licenses (8) for twelve months (RFQ doc). Bidders should be IT/software providers with M-Files reseller status and experience in license renewals; submission by 30 October 2026 via electronic submission to rfqit@medicalschemes.co.za; 90-day validity. (RFQ-Appointment of a service provider to provide M-Files Upgrade and Support Subscription Renewal for (12) twelve months.pdf)

Requirements

• Valid M-Files reseller certificate or official authorization letter (RFQ-Appointment...pdf)
• Tax compliance: SARS PIN; submission of tax status proof or TCS; if applicable, CSD number (RFQ-Appointment...pdf)
• Central Supplier Database (CSD) registration and inclusion of CSD number in bid (RFQ-Appointment...pdf)
• Submission of mandatory SBD forms: SBD1, SBD4, SBD6.1 (RFQ-Appointment...pdf)
• B-BBEE: valid certificate or sworn affidavit; attach HDI/ownership proof as required for points (RFQ-Appointment...pdf)
• Compliance with PPPFA/evaluation framework and related tender conditions (RFQ-Appointment...pdf)
• Tax/compliance verification and potential extension of closing date are at CMS discretion (RFQ-Appointment...pdf)

How to Apply

• Submission deadline: 30 Oct 2026, 23:59 (Closing time) (RFQ-Appointment...pdf)
• Submission method: Electronic submission via email to rfqit@medicalschemes.co.za (RFQ-Appointment...pdf)
• Documents to complete/submit: SBD1, SBD4, SBD6.1; SARS PIN; CSD report; B-BBEE certificate or sworn affidavit; HDI/ownership documentation; proof of authority to sign; etc. (RFQ-Appointment...pdf)
• Registrations/pre-qualifications: SARS tax-compliance; CSD registration; valid M-Files reseller certificate; CMS may require documentation for preferences (SBD6.1 annexure) (RFQ-Appointment...pdf)
• Briefing session: Not specified in the RFQ text (no mandatory briefing noted in attached docs)
• Where to obtain bid documents: Bid responses and documents to be submitted to the stated email; bid document kit includes SBDs and declaration annexures (RFQ-Appointment...pdf)