APPOINTMENT OF A SERVICE PROVIDER TO PROVIDE SECURITY GUARDING SERVICES FOR THE SOUTH AFRICAN NATIONAL BIODIVERSITY INSTITUTE (SANBI) AT THE PRETORIA NATIONAL BOTANICAL GARDEN FOR A PERIOD OF THREE (3) YEARS.Closed

Overview

Appointment of a service provider to provide security guarding services for the South African National Biodiversity Institute (SANBI) at the Pretoria National Botanical Garden for a period of three years. Bidders should be PSIRA-registered security companies with a Gauteng presence, capable of 24/7 guarding, access control, incident response, and alignment with SANBI’s SLA, safety, and by-law requirements (as per Annexures in the tender).

Requirements

• PSIRA registration for the company and for owners/management; valid during the contract; ICASA license or contract for PTT; CSD registration; proof of Gauteng office.
• Tax compliance: SARS PIN or CSD number; COIDA letter of good standing; health and safety policy and training plan; minimum liability insurance (R5m+); SBD forms.
• Staff qualifications: PSIRA Grade C officers with English proficiency and 3+ years’ experience; supervisor requirements; briefing, induction, and ongoing training.
• Operating scope: 24/7 guarding for Pretoria NBG; fixed shifts (12-hour cycles) and ad hoc coverage for events; strict access control, vehicle control, cash handling at entrances; incident logs and emergency response duties.
• Equipment and infrastructure: control room, two-way radios/PTT, clocking system, weapons/defense gear where allowed, branded uniforms, vehicles, and security registers.
• Health, safety and environment: OHSA, COIDA, NEM, Waste Act compliance; induction and on-site safety files; incident reporting within 24 hours.
• Documentation and evaluation: detailed proposals with references (minimum five), financial capacity, site/project manager and supervisor CVs, training plan, and evidence of capacity; site inspection requirement.
• Evaluation: two-stage process (functionality then price/specific goals); 70-point minimum for functionality; 80/20 price-goals weighting; compliance with PPPFA.

How to Apply

• Submission deadline: 18 August 2026, 11:00. Submit to the Bid Box at Biodiversity Centre, Pretoria National Botanical Garden, 2 Cussonia Avenue, Brummeria (SANBI G582/2026) (Annexures in the tender).
• Briefing: compulsory briefing on 05 August 2026 at 11:00, Conference Hall African Pride, 2 Cussonia Ave; health and safety protocols apply.
• Questions: cut-off for enquiries 11 August 2026, 12:00; responses published on SANBI site; contact sanbi.tenders@sanbi.org.za and D. Mokoena / N. Mathivha (attached contacts in the tender).
• Documents to submit (examples): CSD report; PSIRA certificates (company + owners/managers); ICASA license; proof of Gauteng office; COIDA letter; Health and Safety policy/training plan; liability insurance; completed SBD forms; site briefing certificate; pricing schedule (Annexure D); client references and letters; CVs for PM and supervisors; proof of bank capacity; ISO 9001 (optional).
• Where to obtain documents: SANBI website (tender documents available online) and the physical submission as directed above. (SANBI G582_2026.pdf)