Appointment of a service provider to provide SigniFlow product renewals for twelve (12) months

Overview

Appointment of a service provider to renew M-Files licenses, upgrade and provide support subscription renewal for twelve (12) months. The Council for Medical Schemes seeks a bidder with M-Files reseller status and IT services capability to renew 41 Named Licenses and 8 Concurrent Licenses, with a 90‑day validity window for the bid. Briefing is to be held at Block A, Eco Glades 2 Office Park, Centurion.

Requirements

• Valid M-Files reseller certificate or official authorization letter
• Tax compliance: SARS PIN submission or CSD number if no Tax Clearance is available
• Registration on Central Supplier Database (CSD) and inclusion of CSD number on SBD1
• Complete and sign SBD1, SBD4 and SBD6.1; provide supporting documentation for HDI, B-BBEE, Ownership by People with Disabilities, Youth ownership as applicable
• Attach valid B-BBEE certificate or sworn affidavit (for EMEs & QSEs)
• Submit evidence of M-Files reseller status and complete the declared forms (Annexure A and SBD 6.1) to claim specific goals
• Comply with PPPFA 2022 (80/20) for price vs. specific goals; no cloud-based submissions (physical attachments or official portal as specified)
• Be aware of potential formal checks for fraud, tax status and NCS/SSDB disclosures throughout evaluation

How to Apply

• Submission deadline: 30 October 2026, by 23:59
• Submission method: Electronic submission to rfqit@medicalschemes.co.za
• Documents to complete/submit: SBD1, SBD4, SBD6.1; SARS PIN; CSD Report; Valid B-BBEE certificate or sworn affidavit; Proof of M-Files reseller status; Annexure A (Bidder’s Disclosure)
• Registrations/pre-qualifications: CSD registration with CSD number; SARS tax compliance; SBD forms
• Briefing session: Address provided (Block A, Eco Glades 2 Office Park, 420 Witch‑Hazel Avenue, Eco Park, Centurion 0157). Mandatory status not explicitly stated in available text
• Where to obtain bid documents: Contact via rfqit@medicalschemes.co.za (see attached RFQ document: RFQ-Appointment of a service provider to provide M-Files Upgrade and Support Subscription Renewal for (12) twelve months.pdf)
• Validity: 90 days