Appointment of a service provider to render architectural services for internal office space reconfiguration and design at Roads Agency Limpopo (SOC) Ltd.Closed

Overview

Procurement of architectural services to design, document, and supervise the internal office space reconfiguration at Roads Agency Limpopo (SOC) Ltd. This tender targets architectural practices with SACAP registration, demonstrated interior reconfiguration experience, and capacity to produce design concepts, tender documentation, BOQ, drawings, and construction supervision. Bidders should meet statutory requirements (CSD, SARS tax compliance) and be prepared to engage in a 120-day validity period.

(Document reference: RFP001 - Architectural Services.pdf)

Requirements

• Registration on Central Supplier Database (CSD) and provide proof (CSD number).
• Tax compliance: SARS PIN or proof of Tax Compliance Status; separate certificates for JV/consortium members.
• SACAP membership: valid proof of membership.
• Complete and submit all mandatory forms: Invitation to Bid (SBD 1), Pricing Schedule (SBD 3.3), Bidder’s Disclosure (SBD 4), Preference Points Claim Form (SBD 6.1); proof of authority to sign (board resolution).
• Compulsory site inspection: attend and sign attendance register (facility visit).
• Compliance with Special Conditions and General Conditions of Contract; GCC link provided in the documents.
• Special conditions: adhere to SABS/NRCS quality standards; deliverables include design, tender docs, BOQ, drawings, and construction supervision.
• Functionality threshold: bidders must score ≥70/100 on the defined criteria (company experience, architect qualifications/experience, SACAP membership).
• Pricing must be fixed for the contract duration; include all phases and disbursements (Phase 1–3 per the Pricing Schedule).
• Note: Specific goals for preference points (e.g., black/women/youth ownership, SME, rural) may apply (80/20 system). Documentation required to support claims.

(Document reference: RFP001 - Architectural Services.pdf)

How to Apply

• Submission deadline: 23 June 2026 at 11:00; late bids are not accepted.
• Submission method: sealed proposals deposited in the bid box at Roads Agency Limpopo, RAL Towers, 26 Rabe Street, Polokwane (or posted to Private Bag X9554, Polokwane 0700). No fax/email submissions.
• Briefing: compulsory in-person briefing on 12 June 2026 at 11:00, RAL Towers, 26 Rabe Street; late arrivals barred; attendees must sign the attendance register. Bring your own proposal copies; representatives may attend.
• Documents to submit (with the bid):
  • Invitation to Bid (SBD 1), Pricing Schedule (SBD 3.3), Bidder’s Disclosure (SBD 4), Preference Points Form (SBD 6.1).
  • Proof of CSD registration or VAT/pin status; Proof of SACAP membership; Proof of authority to sign; JV/pact agreements if applicable.
  • Pricing schedule detailing phases, person-days, rates, and disbursements (see Pricing Schedule in the attached document).
• Where to obtain bid documents: the attached RFP package (see RFP001 - Architectural Services.pdf). For clarifications, queries should be directed to the contact listed in the tender (Dinala Matsobane; dinalamr@ral.co.za; 015-284-4600) by the stated deadline.
• Evaluation basics: compliance with minimum requirements, functionality scoring, then price plus specific-goals under the 80/20 system (details in the tender pack).
• Note: The contract will follow GCC, with potential for negotiation; not necessarily the lowest bid will win.

(Document references: RFP001 - Architectural Services.pdf)