APPOINTMENT OF A SERVICE PROVIDER TO RENDER COMPREHENSIVE PROFESSIONAL CLEANING SERVICES TO THE DEPARTMENT OF TRANSPORT FOR A PERIOD OF THREE (3) YEARSClosed

Overview

Appointment of a service provider to render comprehensive professional cleaning services to the Department of Transport for a period of three years. Bidders should be experienced in large-scale cleaning/facilities management, able to staff roughly 700 personnel, supply equipment and consumables, and comply with governance and safety standards.

Requirements

• Minimum staffing as per TOR: 30 cleaners including 5 supervisors and 5 males (Annexure B).
• Provide a detailed pricing breakdown covering salaries/wages, leave, overtime, uniforms, training, and other costs, for Year 1–3 (Annexure B).
• Submit Annexure D templates: Company Experience (D1), Proposed Team (D2), and Summary of past experience (D3) with certified qualifications for team members and verifiable references.
• Compliance documents: updated CSD, Tax Clearance Certificate, SBD forms (SBD 1, SBD 6.1) and BBBEE status where applicable; sign the General Conditions of Contract (GCC) on each page.
• Attach proof of past projects and contactable references; sign all paper copies of Annexure D.
• Ensure bids are complete and responsive to TOR/annexures and provide protected electronic copies as required (Annexure D).

How to Apply

• Submission deadline: 23 September 2026 at 11:00. Briefing held 9 September 2026 at 11:00 (Forum Building, Pretoria) or via Teams link (TEAMS LINK.docx).
• Submission method: Two envelopes; Envelope No.1: Functionality Proposal, Envelope No.2: Price Schedule/Financial Proposal (SBD 3.3) (ENVELOPE COVER.docx). Bids require both a paper copy and a protected electronic copy of Annexure D (Annexure D instructions).
• Documents to complete: Annexure D templates (D1–D3), SBD 1, SBD 6.1, SBD 3.3 pricing, pricing schedule (Annexure B financial breakdown) and BBBEE documentation as applicable (Annexure D and CHECKLIST FOR BIDS.doc).
• Pre-qualifications/registrations: Updated CSD; Tax Clearance Certificate (each party in a JV/consortium must have its own); SBD forms; BBBEE verification if applicable.
• Briefing session: 9 Sept 2026 at 11:00; in-person at Forum Building (159 Struben Street, Pretoria) or via Microsoft Teams (Teams link provided in documents).
• Where to obtain bid documents: RFP package includes Annexure B (pricing), Annexure D (compliance/team), and related templates (DOT-09/2026/IPT RFP PACK). See attached files for specifics (e.g., Annexure B.xlsx, Annexure D.template..., CHECKLIST FOR BIDS.doc, ENVELOPE COVER.docx, TEAMS LINK.docx).