APPOINTMENT OF A SERVICE PROVIDER TO RENDER HYGIENE AND CLEANING SERVICES AT VARIOUS IDFC PROPERTIES UNDER CLUSTER 4 IN KWAZULU-NATAL FOR A PERIOD OF 36 MONTHS
Summary
AI-generated from the tender documents.
Overview
Appointment of a service provider to render hygiene and cleaning services at IDFC properties in Cluster 4, KwaZulu-Natal, for a 36-month term. Bidders should have facilities-management/cleaning capability across multi-site properties, with robust tax compliance (SARS PIN or TCS; CSD if no TCS), VAT handling, and the ability to source products from IDFC Detergent Centres as required by the contract.
Requirements
- Tax compliance: SARS PIN/TCS; separate TCS for joint ventures/sub-contractors; CSD number if no TCS; no bids from State actors.
- Central Supplier Database registration (CSD No. MAAA).
- VAT compliance: IDFC is VAT vendor; prices must include VAT; potential VAT registration if award > R2.3m/year.
- Returnable documents: SBD forms, certificate of authority, joint venture/consortium agreement if applicable, declarations of interest, SARS status, etc.
- Evidence of experience: letters of reference for similar projects; references may be verified.
- Compulsory briefing: attend online briefing before submission (online link provided in bid docs).
- Confidentiality, IP and SLA obligations; ownership of IP by IDFC; compliance with information security.
- Detergent Centre product sourcing: must source listed cleaning/hygiene products only from Detergent Centres across KwaZulu-Natal.
- Site inspections may be conducted; contract period 36 months; bid validity 120 days.
How to Apply
- Obtain documents online at IDFC website (www.ithala.co.za) and ETender portal (www.etenderportal.gov.za) at no cost (RFP14/26 Bid doc-13-10-26.pdf).
- Submit bids in sealed envelopes to Ithala Trade Centre, 29 Canal Quay Road, Durban; include one original and one USB copy; late bids not accepted; price schedule and technical proposals to be provided per the bid structure (Parts 1-10).
- Submission deadline: 04 November 2026 at 11:00 (RFP14/26). Bid box on ground floor; documents to be in black ink on official forms.
- Briefing: compulsory online briefing on 22 October 2026, 10:00–12:00; join via the Teams link provided in the bid pack (RFP14/26).
- Communications and clarifications: use tenders@ithala.co.za; written queries by 23 October 16:00; responses by 27 October 16:00 (RFP14/26).
- Ensure readiness of SARS tax status, CSD, and JV documentation; prepare to present technical and pricing schedules as required (Parts 7 and 9).
APPOINTMENT OF A SERVICE PROVIDER TO RENDER HYGIENE AND CLEANING SERVICES AT VARIOUS IDFC PROPERTIES UNDER CLUSTER 4 IN KWAZULU-NATAL FOR A PERIOD OF 36 MONTHS APPOINTMENT OF A SERVICE PROVIDER TO RENDER HYGIENE AND CLEANING SERVICES AT VARIOUS IDFC PROPERTIES UNDER CLUSTER 4 IN KWAZULU-NATAL FOR A PERIOD OF 36 MONTHS Conditions: Bidders must note that the link to join the compulsory online briefing session is provided above and on page 2 of the bid document. It must be noted that the link will not be sent to bidders, as it has been provided. Bidders must ensure that they join the meeting before the start time. Briefing Venue: https://teams.microsoft.com/meet/3463848694386232?p=EtsN1GXnKtndIL0jv9
- RFP14-26- APPOINTMENT OF A SERVICE PROVIDER TO RENDER HYGIENE AND CLEANING SERVICES AT VARIOUS IDFC PROPERTIES UNDER CLUSTER 4 IN KWAZULU-NATAL FOR 36 MONTHS Bid doc-13-10-26.pdf..pdf
- RFP14-26- APPOINTMENT OF A SERVICE PROVIDER TO RENDER HYGIENE AND CLEANING SERVICES AT VARIOUS IDFC PROPERTIES UNDER CLUSTER 4 IN KWAZULU-NATAL FOR 36 MONTHS Bid doc-13-10-26.pdf
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