Appointment of a service provider to renew YSoft SafeQ 6 Print Management licence for a period of 24 monthsClosed

Overview

Appointment of a service provider to renew YSoft SafeQ 6 Print Management licence for a period of 24 months. The Council for Medical Schemes (CMS) seeks a suitably qualified service provider to renew the YSoft SafeQ 6 license for CMS’s 10 Konica Minolta Bizhub C650i printers, with OCR, secure print/authentication, monitoring, and 24 months of support and updates.

Requirements

• Renewal and provision of YSoft SafeQ 6 licenses for 10 printers, including OCR scanning capabilities.
• Technical compatibility with Konica Minolta Bizhub C650i devices; AD integration; centralized device management; secure pull printing; scan-to-email/folder; OCR-enabled searchable PDFs; audit logs and reporting; encrypted device-server communication.
• 24 months of remote and on-site maintenance, software updates/patches, and SLA-based incident resolution; monthly support reports.
• Deliverables: installation/configuration, user testing documentation, system docs, and ongoing support for 24 months.
• Support SLA: Priority-based response/resolution targets (e.g., Critical 2h/8h; High 4h/1 day; etc.).
• Compliance requirements: CMS GCC/SCC framework, CSD registration, SARS tax compliance, SBD 1/4/6.1 completion, and B-BBEE documentation.
• General terms: Warranties, penalties for delays, and procurement rules per CMS RFQ.

How to Apply

• Closing date/time: 24 August 2026 at 11:59 pm (see RFQ PDF: Appointment of a service provider To renew license for YSoft SafeQ 6....pdf).
• Submission method: Email quotations to rfqit@medicalschemes.co.za and k.sithole@medicalschemes.co.za (RFQ response documents must be sent here).
• Documents to submit (from the RFQ): SBD 1, SBD 4, SBD 6.1; SARS PIN; Central Supplier Database (CSD) number or proof; valid B-BBEE certificate or sworn affidavit; fully completed compliance annexures; proofs for HDI/ownership claims if seeking points.
• Registrations/pre-qualifications: Register on CSD; provide SARS PIN; tax-compliant status; B-BBEE documentation; ensure compliance with the 80/20 (Price/Specific Goals) evaluation framework.
• Contacts for enquiries: Khensani Sithole (bidding) and Ndivhuwo Phidane (technical) (details in the RFQ attachment).
• Note: Do not use cloud-based file transfers; follow official submission format as per the RFQ.