Appointment of a service provider to setup, film, photograph, edit, produce, and live-stream the SASSETA events as and when required from the date of appointment until 31 March 2030.

Overview

SASSETA seeks a service provider to set up, film, photograph, edit, produce, and live-stream SASSETA events from appointment until 31 March 2030. Target bidders are media production firms with end-to-end digital event production capabilities (videography, photography, editing, live streaming, PowerPoint design) and the ability to deliver across multiple event formats. The estimated budget is up to R50M (incl. taxes); the award uses an 80/20 price-and-goals evaluation, with 120-day bid validity.

Requirements

• Demonstrate capabilities with a company profile and evidence across filming, editing, production, and live streaming; provide 3+ signed client reference letters and accompanying downloadable videos for digital conferencing, plus 3+ pre-recorded events, 3+ PowerPoint presentations (PDF), and 3+ corporate photography references (downloadable images).
• Submit all mandated documents: Annexure B (Pricing Schedule) unaltered, and completed SBD forms (SBD1, SBD3.3, SBD4, SBD6.1); register on the National Treasury Central Supplier Database (CSD) and provide a CSD registration report; initial each page of Annexure A (GCC).
• Comply with governance and privacy: confidentiality/POPIA, tax compliance (SARS PIN or TCS), and adhere to GCC terms and procurement rules; B-BBEE status documentation if applicable.

How to Apply

• Closing date/time: 09 November 2026 at 11:00. Clarifications are due by 12:00 on 30 October 2026 to scm01@sasseta.org.za; no compulsory briefing session (N/A).
• Submission method: proposals to be emailed to videography@sasseta.org.za (max 30 MB per email); submissions may also be via WeTransfer; avoid Google Drive; ensure submissions do not expire.
• Required documents and references: Annexure B (Pricing Schedule, see Annexure B file 3. Annexure B - Pricing Schedule.xls) and the standard SBD forms (see 1st document). Bidders must be CSD-registered by closing and provide the CSD report; sign GCC Annexure A; sign SBD7 on contract.
• Documents to obtain: the RFP package (1. RFP - Digital Event Production, Videography and Photography.pdf) contains Sections A–C and SBD forms; pricing schedule is in (3. Annexure B - Pricing Schedule.xls).
• Queries: scm01@sasseta.org.za; references to the RFP/SASSETA/26271100. Travel and other admin rules (DoT rates, accommodation caps) are specified in the terms.

Documents referenced: 1) RFP PDF; 2) Annexure A GCC; 3) Annexure B Pricing Schedule.xls (see filenames in document set).