Appointment of a suitably qualified service provider for Servicing and Maintenance of Standby Generators at the South African Astronomical Observatory in the Western Cape and Northern Cape for a period of 36 months.Closed

Overview

RFQ to appoint an accredited electro-mechanical service provider for inspection, servicing, maintenance and repair of four standby generators at the South African Astronomical Observatory (SAAO) Western Cape and Northern Cape sites for 36 months. The two sites are Cape Town (Observatory, 1 Observatory Road) and Sutherland. Submission is via email to scm@saao.ac.za; 80/20 preference system; valid for 60 days. Briefing address listed in metadata: 1 Observatory Road, Observatory, Cape Town 7925. (Revised RFQ119203 - Appointment of a suitably qualified service provider for Servicing and Maintenance of Standby Generators,.pdf)

Requirements

• OEM parts only; no aftermarket/refurbished parts. (Revised RFQ119203)
• 24/7 generator maintenance and emergency support; on-site responses per SLA. (RFQ scope)
• Provide all labour, test equipment, tools, replacement parts, supervision and technical expertise. (RFQ)
• Third-party quotations permitted for sourced materials; provide proof. (RFQ)
• Detailed quotation prior to maintenance; PO required to proceed; variations must be agreed. (RFQ)
• Job cards with date, times, site, work, parts, mileage, technician details, next service date, photos. (RFQ)
• Planning, safety, and compliance: pre-job risk assessment, OHSA, PPE, LOTO, safe disposal. (RFQ)
• Scope includes inspection, software updates, ATS testing, load testing, DSE firmware, and reporting. (RFQ)
• Generator specs: 250–550 kVA CAPE TOWN; 550 kVA SUTHERLAND; OEM components; ATS checks. (RFQ)
• Performance penalties for missed maintenance, emergency response delays, and non-submission of reports. (RFQ)
• QA, with calibrated equipment and qualified staff; acceptance criteria include startups, no leaks, proper ATS, and complete records. (RFQ)
• Qualifications: CIDB 2 EB or 2 ME; Red Seal trades (electrician, diesel mechanic, millwright); COIDA; health & safety file; 3+ reference letters. (RFQ)
• Insurance: public liability minimum R2,000,000. (RFQ)
• Evaluation: Phase 1 admin compliance; Phase 2 specifications; Phase 3 80/20 (price 80, BBBEE 20). (RFQ)

How to Apply

• Deadline: 15 September 2026 at 16:00. (Metadata)
• Submit to: scm@saao.ac.za. (RFQ)
• Documents to submit: Signed SBD 1, SBD 3.1 (pricing schedule), SBD 4, SBD 6.1; current BBBEE status (or sworn affidavit); CIDB 2 EB/2 ME; Company profile; Health & Safety file; COIDA certificate; a minimum of three written reference letters; Red Seal certificates; Public liability insurance; CSD registration. (RFQ)
• Delivery locations: SAAO Cape Town and Sutherland sites (as per RFQ). (RFQ)
• Briefing: address in metadata (1 Observatory Road, Observatory, Cape Town 7925). No explicit mandatory briefing details in RFQ. (Metadata, RFQ)
• Pricing: firm prices; 60-day valid offer; separate pricing per delivery point if needed. (RFQ)
• Documents attached: Revised RFQ119203 (RFQ content and schedules) and related supplier disclosure forms (SBD 4, SBD 6.1). (RFQ)