This tender closed on 19 Oct 2026. The page stays up for reference. See open tenders from Department of Rural Development & Land Reform.
APPOINTMENT OF A SUITABLY QUALIFIED SERVICE PROVIDER TO PROVIDE AN OFF-SITE STORAGE FACILITY, BACK SCANNING AND DIGITIZATION OF DEPARTMENTAL RECORDS FOR THE DEPARTMENT OF LAND REFORM AND RURAL DEVELOPMENT (REGIONAL 3: EASTERN CAPE PROVINCE, WESTERN CAPE PROVINCE AND NORTHERN CAPE PROVINCE) FOR THE PERIOD OF (03) YEARS.Closed
Summary
AI-generated from the tender documents.
Overview
Procurement of an off-site storage facility, back scanning and digitization of departmental records for the Department of Land Reform and Rural Development (Regional 3: Eastern Cape, Western Cape and Northern Cape) for a period of 3 years. Suitable bidders include those with records management, archival storage, off-site storage, back-scanning and digitization capabilities, and lifecycle management of public-sector records, including microfilm/archive handling.
Requirements
- Proven capacity to deliver secure off-site storage and archival lifecycle management for public-sector records.
- Capability to perform back scanning and digitization of paper records and microfilm-rolls with proper metadata and retrieval tracking.
- Compliance with archival standards and robust data security/confidentiality measures.
- Ability to manage records lifecycle: classification, retention, preservation and disposal in line with legislation.
- Compliance with National Treasury procurement requirements (CSD registration, tax clearance or Tax Compliance Status PIN; ensure each party in JV/consortium provides required credentials).
- Adherence to GCC/SCC, insurance, performance security and related contract conditions.
How to Apply
- Submission deadline: 19 October 2026 at 11:00. Briefing session: 1 October 2026 at 10:00, East London (mandatory) (see TOR for venue: Eastern Cape PSSC).
- Submission method: bids in a sealed envelope deposited at the Bid Box of the Department at 600 Lillian Ngoyi Street, Pretoria 0001.
- Documents to complete: attached bid documents including GCC, SBD1, SBD4, SBD5, SBD6.1 and the Terms of Reference (see 5/2/2/1 DLRRD (2026-2027)).
- Pre-qualifications: register with the Central Supplier Database (CSD) and provide the reference on SBD1; provide SARS Tax Compliance Status PIN (or CSD number if no PIN); ensure tax clearance (original) as applicable.
- Briefing session details: mandatory briefing on 01 October 2026; venue as above (see TOR for address).
- Where to obtain bid documents: the attached documents for 5/2/2/1 DLRRD (2026-2027) and related SBD/GCC forms. For technical queries: recordsmanagement@dlrrd.gov.za; for bids: Bids@dlrrd.gov.za. (See 5/2/2/1 DLRRD (2026-2027).)
APPOINTMENT OF A SUITABLY QUALIFIED SERVICE PROVIDER TO PROVIDE AN OFF-SITE STORAGE FACILITY, BACK SCANNING AND DIGITIZATION OF DEPARTMENTAL RECORDS FOR THE DEPARTMENT OF LAND REFORM AND RURAL DEVELOPMENT (REGIONAL 3: EASTERN CAPE PROVINCE, WESTERN CAPE PROVINCE AND NORTHERN CAPE PROVINCE) FOR THE PERIOD OF (03) YEARS. APPOINTMENT OF A SUITABLY QUALIFIED SERVICE PROVIDER TO PROVIDE AN OFF-SITE STORAGE FACILITY, BACK SCANNING AND DIGITIZATION OF DEPARTMENTAL RECORDS FOR THE DEPARTMENT OF LAND REFORM AND RURAL DEVELOPMENT (REGIONAL 3: EASTERN CAPE PROVINCE, WESTERN CAPE PROVINCE AND NORTHERN CAPE PROVINCE) FOR THE PERIOD OF (03) YEARS. Conditions: NB: THERE WILL BE BRIEFING SESSION FOR THIS BID DATE: 01 OCTOBER 2026 VENUE: EASTERN CAPE PSSC – CNR MOORE STREET, OCEAN TERRENCE VIEW, BLOCK H, QUIGNEY, GROUND FLOOR, EAST LONDON Briefing Venue: EASTERN CAPE PSSC – CNR MOORE STREET, OCEAN TERRENCE VIEW, BLOCK H, QUIGNEY, GROUND FLO
- 5-2-2-1 DLRRD 0014(2026-2027).pdf..pdf
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