APPOINTMENT OF A TRAVEL MANAGEMENT COMPANY TO PROVIDE TRAVEL MANAGEMENT SERVICES TO AIR TRAFFIC NAVIGATION SERVICES (ATNS) FOR A PERIOD OF FIVE (5) YEARS ON AN AS WHEN REQUIRED BASISClosed

Overview

Appointment of a Travel Management Company to provide Travel Management Services to ATNS for a period of five years on an as when required basis. Suitable for established TMCs with corporate travel experience, ability to integrate with ATNS ERP (Phase 2), GDS/O TB capabilities, 24/7 support, VIP/Executive service, sustainability features, and strong reporting and governance.

ATNS seeks a TMC to manage air travel, accommodation, car hire, transfers, visas, forex, conferences, and related services for domestic, regional, and international travel, with an estimated 13,410 transactions per year and a requirement to integrate with ATNS systems within six months (Phase 2).

Briefing: Mandatory 28 Jul 2026, 12:00 (Microsoft Teams). Submission closes 13 Aug 2026, 14:00 CAT. Submissions via National Treasury e-Submission; physical submission at ATNS Bruma address. Bid validity: 120 days. (Volume 1A)

Requirements

• Proven capacity to deliver five-year travel management services with dedicated resources, including after-hours and VIP support, and a transition plan.
• Strong Technical capabilities: online booking tool, GDS integration, policy-driven bookings, profile/cost-centre loading, mobile access, audit logs, detailed reporting, and Phase 2 ERP integration.
• Compliance and governance: adherence to National Treasury cost containment, SARS tax clearance, CSD registration, POPIA consent, confidentiality, and standard SBDs (1, 3.3, 4, 6.1).
• Pricing and finance: provide both transaction and management fees, OBT pricing, VAT inclusive, separate lodge-card/bill-back handling, and transparent invoicing with required documentation.
• Sustainability and social considerations: carbon footprint reporting, environmental and DIRCO-aligned travel advisories, and social risk management.
• Volume and service scope: capability to handle ~13k annual transactions across air, accommodation, car rental, transfers, visas, forex, and conferences; support for group bookings and long-stay training stays.
• Staffing and governance: dedicated account manager and qualified travel consultants; SLA management and traveller satisfaction processes. (Volume 1A)

How to Apply

• Mandatory briefing: 28 July 2026, 12:00 via Microsoft Teams (Meeting ID: 371 652 993 398 607). (Volume 1A)
• Submission: online via National Treasury e-Submission system; physical bid submission to ATNS Eastgate Bruma address. Do not submit by email. (Volume 1A)
• Documents to submit (at minimum): Bidders Declaration and Structure Clarification Form; SBD 1, SBD 3.3, SBD 4, SBD 6.1; POPIA consent; SARS Tax Clearance; CSD registration; Pricing Schedule (Volume 1 C.xlsx) and Annexures A/B; any OEM/reseller accreditation if applicable. (Volume 1A; Volume 1 C.xlsx)
• Pricing: provide both Transactional Fees (per service per sector) and Management Fees; OBT pricing; integration costs for Phase 2; VAT inclusive. (Annexure A and Annexure B, Volume 1 C.xlsx)
• Where to obtain documents: Pricing Schedule templates and related forms are in Volume 1A and Volume 1C.xlsx attachments. (Volume 1A; Volume 1 C.xlsx)