Appointment of an events organiser for the Drakenstein FestivalClosed

Overview

Appointment of an events organiser for the Drakenstein Festival of Lights 2026 series. Bidders with festival/event-management experience, strong delivery capability for multi-site events, and compliance with municipal SCM requirements should consider bidding. The process uses a minimum 80% functionality threshold and an 80/20 preferential points system, with a mandatory clarification briefing and a 120-day bid validity.

Requirements

• Compliance with GCC and municipality-specific bidding conditions
• Adherence to relevant specifications
• Registration on Drakenstein Municipality’s supplier database
• Tax status compliant (MBD 1 Part B)
• Sealed bid submitted in a clearly marked envelope to Tender Box 1 by closing
• Functionality minimum of 80% to be considered for evaluation
• Bid must remain valid for at least 120 days after closing
• Compulsory clarification meeting attendance (mandatory)

How to Apply

• Obtain bid documents from Ms Silwie Swartz (2nd Floor, 1 Market Street, Paarl). Non-refundable collection fee: R450; no fee if documents requested electronically. (EDT1.2026 - Advert.pdf)
• Attend the compulsory clarification meeting on 27 August 2026 at 10:00, Engineering Conference Room 2, Municipal Building, Paarl; non-attendance leads to disqualification; only one representative per tenderer.
• Submit bids in the tender box 1 at the Civic Centre, Berg River Boulevard, Paarl; hours 08:00–16:45 (Mon–Thu) and 08:00–15:30 (Fri); no late submissions.
• Bids must be on the municipality’s bid documentation and include the bid number; bids must be valid for 120 days after closing.
• Be prepared to complete and sign a written contract if successful.
• Ensure compliance with supplier database registration and tax status requirements. If you need any clarifications, contact Chrismaré Carse (021-807-7744) or Silwie Swartz (email as listed). (EDT1.2026 - Advert.pdf)