APPOINTMENT OF AN IMPLEMENTATION PARTNER TO INTEGRATE INFORMATION AND RECORDS MANAGEMENT OPERATING MODEL ANDClosed

Overview

Procurement of an implementation partner to integrate IDC’s Information and Records Management Operating Model and Governance Framework. The bidder should have proven expertise in enterprise-wide information management, EDRMS (SharePoint Online) with Microsoft Purview, and governance, risk, and compliance. Projects of 500+ employees, references in IRM/IGF/EDRMS, and capability to lead system migrations and change management are required. The RFP is T36/07/26.

Requirements

• Demonstrated experience in enterprise-wide transformation projects (IRM, IGF, digital governance) and in implementing EDRMS (SharePoint Online) with Purview; provide three relevant references in the last decade.
• Detailed methodology, approach, and project plan for implementing RMOM/RIMGF/IGF and integrating RIM controls across systems (e.g., SAP, D365, Teams, Kofax).
• Minimum qualified team: Programme/Engagement Lead, Operational Analyst, EDRMS/IS Specialist, Migration/Integration Specialist, Change Management, plus CVs.
• Compliance requirements: CSD and SARS tax compliance; Board resolutions; IDs for company reps; Annexures 2–8 completed; B-BBEE certificate or sworn affidavit for EMEs/QSEs.
• Functional requirements: mandatory/technical criteria with a minimum functionality score of 70%; price/value scoring (80/20) with specific goals for Black ownership and related B-BBEE criteria.
• Out of scope: digitisation of physical records; certain project roles; procurement of infrastructure systems.
• Duration: 36 months from award; responses valid for 120 days.

How to Apply

• Briefing: non-compulsory on 22 July 2026 at 10:00 via Teams (briefing venue/URL in the attached document). (T36-07-26_IIM.pdf)
• Submission deadline: 4 August 2026 at 11:00; submit electronically to IDC’s dedicated tender inbox via the SharePoint link shown in the document. (T36-07-26_IIM.pdf)
• Enquiries: Ntombifikile Mokgeseng, ntombifikilem@idc.co.za, by three days after issue; no enquiries after closing date. (T36-07-26_IIM.pdf)
• Required documents: Returnable Schedules 1–4, Annexures 1–8, including Board resolutions, company rep ID, Tax Compliance, BEE/Disclosure, Shareholders/Directors, Privacy/POPIA, and any JV/subcontractor details. Prices must be VAT inclusive; Schedule 4 must be separate.
• Submission format: English; ensure documents are accessible (Word/PDF/Microsoft formats) and file sizes ≤ IDC limit (50 MB per email). (T36-07-26_IIM.pdf)

Notes: Document filename for attached materials: T36-07-26_IIM.pdf.