APPOINTMENT OF (ONE) SERVICE PROVIDER TO PROVIDE IN-HOUSE TRAVEL & ACCOMODATION AND CONFERENCE FACILITIES TO THE MATATIELE LOCAL MUNICIPALITY FOR A PERIOD OF THREE YEARSClosed

Overview

Appointment of one service provider to provide in-house travel & accommodation and conference facilities to the Matatiele Local Municipality for a period of three years. This is an open-tender for hospitality/travel management and conference services, with a 90-day validity period from close of tender.

Requirements

• Mandatory documents: proof of CSD registration; complete MBD 3.3, 4, 6.1, 8 & 9 forms and annexures; authority to sign; prices inclusive of VAT; joint venture agreement if applicable.
• Pre-qualification/registrations: CSD registration required; VAT registration if applicable.
• Evaluation: 80/20 PPPFA; two-phase: Phase 1 Functionality (100 points) and Phase 2 80/20 based on PPPFA; minimum functionality threshold of 80 points to proceed. Functionality criteria include Company Experience (40), Personnel CVs & Certifications (30), Audited FS with Independent Reviewers Report (30); price contributes 80 points in Phase 2.
• Preference goals: Ownership by HDI, Youth (18–35), Women, Disability, Rural Enterprises with specified verification documents.
• Additional rules: Tender document must be completed in black ink; documents to be submitted on the issued tender documents; non-retyping allowed.
• Documentation/fees: Non-refundable tender document fee R500; available via Nedbank transfer details provided in the advert.

How to Apply

• Submission deadline: 12 October 2026 at 10:00 (closing time) (ADVERT FOR ACCOMMODATION-12.pdf).
• Submission method: sealed envelope, externally endorsed with Tender Number, Description and Closing Date; must use tender document issued by Matatiele.
• Documents to complete/submit: CSD proof; MBD 3.3, 4, 6.1, 8, 9 forms and annexures; Authority to sign; JV agreement if applicable; prices inclusive of VAT.
• Pre-qualifications: CSD registration; VAT status as applicable.
• Briefing session: held at BTO Mountain View, Matatiele (ADVERT FOR ACCOMMODATION-12.pdf). Date/time not specified in the notice.
• How to obtain bid documents: from the Municipal website and BTO Offices; download for free at www.matatiele.gov.za or email MLekhooa@matatiele.gov.za; hard copies available for a prescribed fee; document fee payable to the municipal Nedbank account (details in advert).
• Enquiries: SCM/technical queries via MSabasaba@matatiele.gov.za.
• Miscellaneous: The Municipality may not appoint the contractor based solely on highest points; state employees or those lacking required credentials are disqualified. (ADVERT FOR ACCOMMODATION-12.pdf)