Appointment of Service Provider for Preventative, Repair and Corrective Maintenance for X-Ray Baggage Scanner for Department of Employment and Labour at Mpumalanga Provincial Office for Period of 36 MonthsClosed

Overview

Appointment of a service provider for preventative, repair and corrective maintenance for an X-Ray Baggage Scanner at the Department of Employment and Labour, Mpumalanga Provincial Office, for a 36-month period. The scope covers quarterly preventative maintenance, corrective maintenance, replacement of broken parts, and SLA-backed service with fixed pricing for 36 months (HP-SE5335C X-RAY BAGGAGE SCANNER). Eligible bidders should have technical capability in X-ray scanner maintenance, radiation-safety compliance, spare-parts supply, and SLA management.

Requirements

• Proven experience in maintenance of X-ray baggage scanners and related equipment.
• Ability to perform quarterly preventative maintenance and radiation-safety checks, including leakage testing.
• Provide corrective maintenance with 24-hour repair or replacement during emergencies; no call-out fees during breakdowns.
• Supplier to carry out all necessary repairs with materials and labour at own expense; maintain machine in working condition.
• Price must be fixed/firm for the 36-month contract.
• Compliance with Tax and SARS Tax Compliance Status (PIN) or provide CSD number; eligible bidders may need separate TCS for each entity in a consortium.
• Submit required bid forms (SBD1, SBD4, SBD6.1) and, if awarded, sign SBD7 contract.
• Adhere to Preferential Procurement Framework (80/20 or 90/10), with specific goals as applicable (e.g., 100% women-owned, SMME/EME < R10M, HDI, disability, locality).
• Not ineligible due to state service restrictions; may be required to enter a Service Level Agreement.

How to Apply

• Submission deadline: 28 September 2026 at 11:00 AM (RFQLMP02/2026-2027) (see document: Appointment of Service Provider for X-Ray Baggage Scanner.pdf). Bids may be emailed to Mpumalanga.tenders@labour.gov.za.
• Submission method: Email of bid response documents; do not retype official forms.
• Documents to submit: Official bids using supplied forms (SBD1, SBD4, SBD6.1) and related pricing/technical schedules; be prepared to provide TCS/CSD details as required.
• Registrations/pre-qualifications: Tax compliance (PIN) or CSD number; SARS e-filing TCS; Central Supplier Database status.
• Briefings/clarifications: Not specified in the provided text.
• Where to obtain documents: Attached tender PDF ( Appointment of Service Provider for X-RAY BAGGAGE SCANNER.pdf ).