APPOINTMENT OF SERVICE PROVIDER TO PROVIDE CATERING AND RELATED SERVICES AT LERATONG CHILD AND YOUTH CARE CENTRE ON BEHALF OF THE FREE STATE DEPARTMENT OF SOCIAL DEVELOPMENT FOR A PERIOD OF (03) THREE YEARS

Overview

Procurement of catering and related services at Leratong Child and Youth Care Centre for a 3-year term on behalf of the Free State Department of Social Development. Bidders should be capable institutional caterers with relevant experience, and must meet tax and compliance requirements, provide a dietician (HPCSA registered), submit standard bid forms, and meet BBBEE/specific-goals criteria.

Requirements

• Central Supplier Database (CSD) registration and proof
• Tax compliance status (SARS PIN) and, for foreign bidders, pre-award questionnaire
• Not in the service of the state; no disqualifying relationships
• Complete and submit official bid forms: SBD 1, SBD 3.1 (Pricing Schedule), SBD 3.2 (Price Adjustments), SBD 4 (Disclosures), SBD 6.1 (Preference Points)
• Provide evidence of a dietician registered with HPCSA (CV and certificates)
• Menu/Nutrition documentation (Section 4.1) and adherence to menus provided in the bid
• Joint Venture/Consortium arrangements if applicable (Annexure A)
• References: orders/appointment letters related to catering, not older than 4 years
• Pricing must be firm, include delivery costs, and reflect possible price adjustments after the first year per SCC
• Compliance with GCC/SCC; potential price negotiations after shortlisting
• Locality and specific-goals preferences (BBBEE, women/youth ownership, disability)

How to Apply

• Submission deadline: 03 November 2026 at 11:00 (FSDSD (T) 013/2026 document)
• Submission method: Bids must be deposited in the Bid Box at the Main Entrance, Civilia Building, 14 Mariam Makeba Street, Bloemfontein 9300 (hand delivery accepted; building access 07:30–16:00)
• Documents to complete/submit: Official bid response on provided forms, including SBD 1, SBD 3.1, SBD 3.2, SBD 4, SBD 6.1, and SBD 7.2; pricing schedule; Special/General Conditions of Contract; Nutrition menus (Section 4); JV/consortium documents if applicable (Annexure A). (FSDSD T 013 LERATONG CYCC BID DOCUMENT FOR CATERING.pdf..pdf)
• Registrations/pre-qualifications: CSD registration, SARS tax-compliance status (PIN), and proof of any joint ventures; proof of Dietician registration if applicable; HPCSA credentials
• Briefing session: Not explicitly stated in the attached text; briefing details are not listed here
• Where to obtain bid documents: The attached bid document pack; see FSDSD T 013 LERATONG CYCC BID DOCUMENT FOR CATERING.pdf..pdf
• Optional/extra: Phase I–Mandatory requirements (CSD, tax, non-state employment, etc.), Phase II–Functionality (experience, references, dietician availability, bank/capital, locality), Phase III–Price and Specific Goals (BBBEE points), Phase IV–Award

Notes: The contract allows extension up to 12 additional months; pricing must be within a firm framework with annual possible increases after the first year. All terms follow GCC/SCC, with confidentiality and dispute provisions in the attached contract.