PM40-25 - 26 Tender ocumentClosed

Overview

Appointment of a service provider to supply and manage software for an online prepayment meter, vending system, arrear collection, revenue enhancement and 3rd party vendor management for a period of three years. Polokwane Municipality invites bids from software providers with experience in prepaid metering, vending, arrears collection, revenue management and third-party vendor management; bidders must be registered on the Central Supplier Database (CSD) or provide Tax Compliance Status (TCS), and no persons in the service of the state may bid.

Requirements

• CSD registration or Tax Compliance Status (PIN) for view of taxpayer profile
• Tax compliance: TCS PIN, SARS e-filing readiness; foreign bidders must answer Part B3 questionnaire; JV/subcontractors require separate TCS/CSD
• No state personnel may bid; compliance with anti-corruption and SCM rules; proof of rates/taxes or lease
• Compliance with PPPFA/Regulations, GCC and any special contract conditions; 90/10 preference points system; bids valid for 90 days
• Formally priced bid on official forms; sealed bid in bid box; documentation includes MBD forms and pricing schedules
• Performance security within 30 days of award; insurance, delivery, and warranty terms per GCC/SCC
• Payment terms: net 30 days; price(s) as bid without unilateral variation

How to Apply

• Submission deadline: 22 July 2026 at 10:00 (PM40-25/26 Tender document.pdf).
• Submission method: Deposit in the Polokwane Municipality bid box (sealed envelope); not via email/fax; site address Polokwane Civic Centre.
• Documents to complete: Official bid forms (Forms A–F, MBD4/8/9, etc.) and pricing schedules as per Schedule of Contents; downloads from etenders.gov.za (no fee).
• Pre-qualifications/registrations: CSD registration or TCS; SARS PIN; if foreign, Part B3 questionnaire; separate TCS/CSD for joint ventures.
• Briefing session: Not applicable for this project (PM40-25/26 Tender document.pdf).
• Where to obtain bid documents: Download from etenders portal at www.etenders.gov.za; if attached, see PM40-25/26 Tender document.pdf for specifics.
• Contacts for enquiries: Technical and SCM contacts listed in the tender documents.