APPOINTMENT OF SERVICE PROVIDERS TO RENDER TRAVEL SERVICES MANAGEMENT TO THE NATIONAL DEPARTMENT OF TOURISM FOR A PERIOD OF THREE (3) YEARS.Closed

Overview

APPOINTMENT OF SERVICE PROVIDER/S TO PROVIDE TRAVEL MANAGEMENT SERVICES TO THE NATIONAL DEPARTMENT OF TOURISM FOR A PERIOD OF THREE (3) YEARS. Bids are invited from Travel Management Companies to deliver end-to-end travel management (air, accommodation, car hire, transfers, conferencing, etc.) domestically and internationally, with after-hours support, reporting, and cost-containment requirements over a 3-year term. Eligible bidders should have a South Africa-based office, valid IATA licence, RSA company registration, and comply with tax and supplier databases. The assessment includes specific goals for HDI, gender, and SMMEs, plus a detailed pricing schedule (Annexure A3).

Requirements

• Pre-qualification and compliance: RSA-registered company, certified CIPC registration, valid IATA licence or approved alternative, proof of RSA office, SARS Tax Compliance PIN or CSD number, and adherence to prescripts (SBD forms, GCC access).
• Experience and references: proven domestic and international air travel, accommodation, conferencing, shuttle/transfer services; client references; demonstrated project experience; minimum scoring on functionality.
• Service capabilities: 24/7/after-hours support, MIS/management reporting, SLA governance, cost containment aligned to National Treasury policies, and end-to-end travel lifecycle management.

How to Apply

• Submission deadline: 01 July 2026 at 11:00; submit in the Tender Box at 17 Trevenna Street, Sunnyside, Pretoria (P.O. Box/hand delivery). (PUBLISHED BID NDT0005-26.pdf)
• Briefing: non-compulsory 22 June 2026 at 10:00; virtual via Teams link provided in the tender.
• Documents to submit: official bidding forms (SBD4, SBD6.1), Annexures A–P, Annexure A3 Pricing Schedule (TOR TRAVEL ANNEXURE A3. PRICING SCHEDULE JUNE 2026.xlsx), and supplier due-diligence documents. Pricing must be in ZAR, excluding VAT; complete both onsite and online transaction templates as applicable. (Pricing Schedule file: TOR TRAVEL ANNEXURE A3. PRICING SCHEDULE JUNE 2026.xlsx)
• Registrations: SARS TCS PIN or CSD number; proof of RSA office; bid responsiveness register; and other pre-qualifications as detailed in the tender. (Annexure A)
• Questions/clarifications: Merriam Nthani (MNTHANI@TOURISM.GOV.ZA) or Omphemetse Sekgwele (OSEKGWELEO@TOURISM.GOV.ZA).