Audio Visual Conference SystemClosed

Overview

Procurement of a wired Conference Room Audio Visual system for the IEC’s Nerve Centre at the National Office (Centurion), including installation, network integration and VC compatibility with Teams and Zoom. Open tender; bidders must be SA-based AV integrators with local support and reseller authorization. Budget guidance indicates up to R50 million (VAT incl). Bids must be submitted on the Votaquotes e-Procurement platform; reference document: (0010574985 - Boardroom Audio Visual System.pdf).

Requirements

• System components: Chairman’s Unit, 31 Discussion Units, Digital Conference Main Unit with Management Interface, network connectivity, 3 PTZ cameras, 2 x 15" portable speakers with stands and built‑in mixer, 2 laser projectors, BYOD/USB connectivity, and interpretation support; room pop-ups and cables included.
• Installation, testing, knowledge transfer and 24-month on-site support; 2-year warranty.
• Compliance with minimum technical specs (deviations only if exceeding minimums); data sheets for all items; proof of local SA support; reseller/ OEM authorization; at least 3 past references; lifespan claims of ≥5 years per item.
• Documentation: Appendix A (Technical Response), Appendix B (Pricing), Appendix C (references), reseller letter, and project plan; three references; pricing must be comprehensive and VAT inclusive.
• Due diligence: SBD4 disclosure, CSD registration, tax compliance, no tender defaulter/restricted status; contract to include SLA if awarded. (0010574985 - Boardroom Audio Visual System.pdf)

How to Apply

• Submit online by the closing date/time: 2026-10-01 06:10 via Votaquotes (eProcurement).
• Provide: Appendix A – Technical Response Sheet, Appendix B – Pricing Schedule, Project Implementation Plan, product data sheets, reseller proof, and at least 3 references (Appendix C). (0010574985 - Boardroom Audio Visual System.pdf)
• Enquiries: exclusively through VotaQuotes; responses published there. Non‑mandatory briefing/site inspection will be announced on VotaQuotes.
• Delivery/implementation: PO issued before delivery; delivery notes must be the bidder’s own; delivery to IEC Centurion; total delivery within 35 days and full implementation within 60 days of PO. Prices must remain firm for 180 days.
• Submissions: online on Votaquotes or delivered to IEC’s Procurement & Asset Management; mark as AUCTION 0010574985. (0010574985 - Boardroom Audio Visual System.pdf)