CATERING SERVICES FOR THE VC’s DINNER.Closed

Overview

Procurement of catering services for the Vice Chancellor’s Dinner at the University of Fort Hare, including menu planning, staff, crockery, linen, beverages and full-service event setup. Bidders should be established catering providers with proven experience in formal plated events and must meet regulatory requirements: service in East London (Buffalo City area), valid SARS tax clearance, Central Supplier Database (CSD) registration, Municipal Health Certificate, and general health and SCM compliance.

Requirements

• East London (Buffalo City) area service provider only
• Valid Tax Clearance Certificate (SARS) and VAT registration
• Registration on the Central Supplier Database (CSD)
• Valid Municipal Health Certificate (Certificate of Acceptability for food premises)
• Compliance with SCM policies and ability to service 120 guests on 1 October 2026
• Demonstrated experience in formal plated events for 100+ guests; appropriate staffing (e.g., ~15 waiters for 120 pax)
• Full-service catering including menu planning, crockery, cutlery, glassware, linens, staff, and beverages
• Submission of BBBEE documentation or exemption
• Completion of RFQ forms (e.g., SBD 4, SBD 7.2, SBD 9) and related declarations
• Submission deadline: 23 September 2026 by 11:00 via email; no late quotes
• Compulsory briefing: N/A

How to Apply

• Deadline: 23 September 2026 at 11:00; submit via email to zmgilwa@ufh.ac.za
• Documents to submit (per attached RFQs): Tax clearance, CSD registration, health certificate, BBBEE, company docs, pricing schedule, declarations, and completed SBD forms (see RFQ documents RFQ-0099ZM2026-1.pdf and Catering-RFQ-For-VCs-Dinner-1.pdf)
• Briefing: Compulsory briefing date is N/A; no mandatory briefing
• Enquiries: smakasi@ufh.ac.za (for RFQ details); contact person for bids: Mr Zintle Mgilwa
• Where to obtain bid documents: RFQ PDFs included with the tender materials (see attached files)