Design, Fabrication, Delivery, Installation, Testing, Commissioning and Training of Three (3) Complete 1 000 L IBC-Based Biogas Reactor SystemsClosed

Overview

The ARC invites quotes for the design, fabrication, delivery, installation, testing, commissioning and training of three 1 000 L IBC-based biogas reactor systems. Bidders should have demonstrated experience in design, fabrication, supply, installation and commissioning of biogas/anaerobic digestion systems, provide on-site training, and meet South African procurement requirements (tax compliance, CSD registration, BBBEE).

Document: Request_for_Quotations.pdf

Requirements

• Compulsory SCM documents:
  • Tax pin or Tax Compliance Status letter from SARS
  • Completed and signed Standard Bidding Documents (SBD) forms
  • Central Supplier Database (CSD) registration number
  • BBBEE certificate or sworn affidavit
• Special Conditions (must comply):
  • Deliver, install, test and commission at ARC site within lead time
  • Contingency up to 15% with written motivation and approval
  • On-site training for ARC personnel
  • Rectify defects during warranty at no cost
  • Replace defective components at no cost
  • Final acceptance after installation, testing, commissioning and written acceptance
  • Submit operating, maintenance manuals, warranty certificates, drawings, commissioning records
  • Compliance with safety requirements (OSH Act and SA legislation)
  • Materials must be new and meet specifications
  • After-sales support during warranty
• Compulsory requirements:
  • Company profile showing relevant Biogas/AD experience
  • Minimum three client reference letters for at least two biogas reactors
  • Warranty letter (12 months) on company letterhead
  • Technical datasheets and brochures for all major components
  • Detailed project implementation schedule with lead times and milestones
• Administrative requirements:
  • Valid tax pin (SARS)
  • CSD registration number
  • Completed SBD forms
  • Quotation must be delivered to the ARC address; warranty terms clearly stated
  • Quotation valid for 60 days
  • Prices in ZAR, incl. VAT, covering delivery and related costs
  • Quotation on official letterhead, duly signed
  • Delivery occurs upon purchase order
  • National Treasury GCC and ARC SCM code of conduct apply
  • ARC may perform due diligence and benchmark prices
  • Late or incomplete submissions disqualified

Document: Request_for_Quotations.pdf

How to Apply

• Submission deadline: 14 July 2026 at 11:00
• Submission method: email quotes to KubhekaL@arc.agric.za (no link submissions)
• Documents to submit (from attached RFQ): SBD forms, tax pin/status, CSD number, company profile, reference letters, warranty letter, technical datasheets/brochures, detailed implementation schedule (see Request_for_Quotations.pdf)
• Pre-qualifications: SARS tax pin/status; CSD registration
• Where to obtain bid documents: Request_for_Quotations.pdf (specifications attached)
• Additional notes: Quoted prices must be in Rand, inclusive of VAT; validity 60 days; delivery date to be stated; quotes signed on official letterhead

Document: Request_for_Quotations.pdf