Diagnostic testing of insulating oilClosed

Overview

Procurement of diagnostic testing services for insulating oil over a 36-month period on an as-needed basis. This tender is open to suppliers with laboratory capabilities in transformer oil diagnostics, including relevant certifications, QA/QC, and ability to issue reports electronically. Bidders should have HV oil testing experience, qualified lab personnel, and capacity to supply reports via web access or email. Key requirements include CSD registration, tax/compliance status, and BBBEE considerations.

(Document reference: 34973 5E Tender Document.pdf)

Requirements

• Demonstrated experience in mineral oil diagnostic testing; relevant projects in the last 10 years.
• Qualified personnel for tests (e.g., Transformer oil Chemistry Specialist) and lab sign-off.
• Ability to provide a detailed approach/methodology, project plan, and a copy of oil test results showing all tests offered (Annexures A–D in SCT).
• Compliance documents: Tax Clearance PIN or valid Tax Clearance, VAT status, CSD registration, and supplier database registration with eThekwini Municipality.
• Returnable schedules: Official Tender Form; Authority of Signatory; MBD 4, 5, 6.1, 8, 9; Joint Venture requirements if applicable; MBD 9 (Independent Bid Determination).
• Functionality threshold of 70 points (part of evaluation) with criteria covering experience, key personnel, and approach/methodology.
• Delivery point: HV Substations Branch, Building 9, 11 Electron Road, Springfield, Durban (where applicable).
• Safety and risk: Mandatary Agreement under OHS Act; supplier must be eligible and properly registered (see Mandatary Agreement).
• Evaluation includes 80/20 price-preference scoring and BBBEE considerations (SCT 14).

(Document references: 34973 5E Tender Document.pdf; 34973 (5E) Mandatary Agreement.pdf; PBRA risk doc: 34973-5E - Project Baseline Risk Assessment - 2014 Construction Regulations (Rev 2).pdf)

How to Apply

• Submissions: hard copy in the Tender Box (166 KE Masinga Road) and electronic copy via the ESP/JDE system. The hard copy governs for evaluation (see SCT 5 and Section 1).
• Deadline: Friday 04 September 2026 at 11:00.
• Queries: email your general/contractual questions to Nyaniso Mlilo and technical queries to Edward Ranyane; responses and Q&A posted by 27 Aug 2026 (no clarification meeting).
• Registration: must be registered on the National Treasury Central Supplier Database (CSD) as a service provider; also register on the eThekwini supplier portal (ESP).
• Documents to submit (at minimum):
  • Official Tender Form (Section 9) and signed Authority of Signatory.
  • MBD forms: 4, 5, 6.1, 8, 9; Declaration of Municipal Fees; Declaration for Procurement Above R10 Million; etc.
  • Tax Clearance PIN or Tax Clearance Certificate; VAT status; CSD number; PR/MVV numbers as applicable.
  • Annexures A–D: Technical Requirements Schedule, Tenderer’s Experience, Key Personnel, Delivery Periods; Sample report/tests list (Annexure E).
  • Approach paper (max ~5 pages) plus copy of oil test results showing all tests performed (as required in SCT 11; Annexure D/E).
  • If applicable, Joint Venture agreements and B-BBEE certificate.
• Where to obtain documents: from etenders.gov.za or the eThekwini/Durban procurement sites (see links in the tender doc).
• Briefing: none (no clarification meeting).
• Delivery details (SCT 11(2)): HV Substations Branch, Building 9, 11 Electron Road, Springfield, Durban.
• Additional: The Mandatary Agreement (37.2 MA) imposes OHS-compliance and designation of responsibility; ensure registration and competent personnel (Document: 34973 (5E) -37.2 Mandatary Agreement.pdf).

(Document references: 34973 5E Tender Document.pdf; 34973 (5E) -37.2 Mandatary Agreement.pdf)