EMAIL MANAGEMENT, ARCHIVING AND CONTINUITYClosed

Overview

Procurement of Email Management, Archiving and Continuity services for Matatiele Local Municipality. Bidders should have ICT/Email Management and archiving continuity capabilities (with relevant certifications such as Microsoft and Mimecast partnerships), be registered in South Africa, and comply with SARS tax clearance and CSD registration. Consortia/joint ventures must submit a joint venture/consortium agreement. Bid validity is 90 days. A briefing is available.

(Source: BID DOCUMENT: EMAIL MANAGEMENT, ARCHIVING AND CONTINUITY; Tender metadata)

Requirements

• SARS Tax Clearance: ORIGINAL/VALID certificate or approved SARS arrangement; PIN/CSD as applicable; separate TCS for each consortium party.
• Central Supplier Database (CSD): full report printed; Schedule A confirming registration.
• CIDB registration or capacity evidence (where applicable).
• Mandatory forms: MBD1, MBD2, MBD4, MBD6.1, MBD7.1, MBD8, MBD9, plus Schedules A/B and Pricing Schedule; Ethics Commitment Form.
• Joint ventures/consortia: joint venture/consortium agreement signed by all parties.
• Document fee: non-refundable R500; bids must be on official forms and submitted in black ink.

(Source: BID DOCUMENT; ADVERT/EMAIL MANGEMENT; Bidding conditions)

How to Apply

• Briefing: Available briefing on 25 August 2026 at 11:00, BTO Mountain View, Matatiele (address in metadata; not always mandatory—verify in the notice).
• Closing: 21 September 2026, 10:00 (closing time in the tender notice). Tenders opened publicly after closing.
• Submission: sealed envelope, clearly endorsed with Tender Number, Description and Closing Date; delivered to MATATIELE SCMU Tender Box at New BTO Offices, Matatiele 4730.
• Documents to submit: complete all MBD forms (1,2,4,6.1,7.1,8,9), Schedule A, Schedule B, Pricing Schedule, Tax clearance, CSD printout, Joint Venture agreement if applicable, and Ethics Commitment Form.
• How to obtain bid documents: from www.matatiele.gov.za or mlekhooa@matatiele.gov.za; non-downloadable hard copies available for a fee; documents may be downloaded at no cost.
• Pre-qualifications: SARS Tax Clearance, CSD registration, CIDB where required; ensure compliance by submitting original certificates or confirmations.

(Source: BID DOCUMENT; MATATIELE WEBSITE; Bidding rules)