ENVELOPES - DISPUTED BALLOTS B5 (MARKED)Closed

Overview

The Electoral Commission of South Africa seeks to procure printed pink disputed ballot envelopes B5 (Marked) and C5 (Unmarked) in 80gsm, windowless, peel-and-seal design, in packs of 50, with printing and delivery to EC warehouses. Bidders should be experienced in printing/packaging production, capable of delivering to multiple provincial warehouses by 21 October 2026, and must be registered on Votaquotes to bid online. Samples and a written proposal are required for evaluation (see documents).

Requirements

• Must be registered on the Electoral Commission’s Votaquotes system to bid online.
• Unit of measure: per pack of 50 envelopes; quantities: 40,000 packs B5 and 40,000 packs C5 (2,000,000 envelopes each).
• Specifications: windowless, pink base 80gsm, recyclable; peel-and-seal; printing in black ink; instructions printed on surface with font size at least 8mm.
• Final design details provided electronically by EC; samples of both B5 and C5 required for evaluation; submission includes a written proposal.
• Packaging/dispatch: packs of 50 in outer packaging, delivered to EC warehouses; pallets sized and labeled; deliveries in service provider name; no partial deliveries without prior approval.
• Quality control: EC may inspect premises; goods must meet specs on delivery; responsibility for quantity/quality.
• Pre-qualifications: SBD4 disclosure, tax compliance, CSD registration, not tender defaulter, not restricted supplier; due diligence audits may apply.

How to Apply

• Submission deadline: 2026-09-03 06:10 (closing date/time).
• Submission method: bids online via Votaquotes; ensure samples and written proposal are submitted by closing (samples must be delivered to the EC as specified).
• Documents to submit: online bid on Votaquotes plus SBD4 disclosure; samples of B5 and C5; written proposal (and related due diligence as required).
• Required registrations: CSD on National Treasury database; tax compliance.
• Briefing session: 20 August 2026, 11:00, 1303 Heuwel Avenue, Election House, Centurion (may be informational; not stated as mandatory).
• Enquiries: exclusively through VotaQuotes; responses published on the platform.
• Additional: samples submitted will not be returned (see Bid Specifications for Disputed Ballot Envelopes B5 and C5 - 001057903.pdf). Samples and address for delivery: Electoral Commission Riverside Office Park, Election House, 1303 Heuwel Avenue, Centurion (as per section 11).