EST FOR QUOTATIONS- FILING CABINETSClosed

Overview

Procurement of filing cabinets (office storage furniture) for Prison Headquarters (Malawi) to supply four units; suitable for office furniture suppliers with capability to meet government contracting requirements and provide registration and warranty. The RFQ requires delivery within 7 days from order, 12-month warranty, and pricing in Malawi Kwacha with prices fixed for 30 days. Partial quotations may be rejected; award to the lowest-priced quotation per item or total, under Government of Malawi conditions.

Requirements

• Delivery period: 7 days from order
• Quotation validity: 30 days
• Warranty: 12 months
• Currency: Malawi Kwacha; prices fixed for the validity period
• Delivery terms: EXW – insured and delivered to Prison Headquarters or CIP to prisons
• Documentation to submit (Section B/C): Section C completed; Business Registration Certificate; MRA VAT certificate; MRA Withholding Tax Exemption; Tax Clearance; list of recent government contracts
• Sealed quotations to be delivered to IPC Chairman, Prison Headquarters, P.O. Box 28, Zomba
• Award criteria: lowest priced quotation, by item or total; subject to compliance with Conditions of Contract and PPDA rules
• Incoterms and contract basis aligned with local purchase order provisions

How to Apply

• Submission deadline: 10:00, 25/09/2025 (document: FILLING CABINET RADCOM.pdf)
• Submission method: sealed envelopes, physical delivery by the stated deadline
• Documents to complete/submit: Section B (Quotation Submission Sheet) and Section C; attachments listed in Section B (Business registration, VAT, withholding tax exemption, Tax Clear, list of government contracts)
• Pre-qualifications: provide the above registrations and certificates; quotation must reflect terms and conditions of the RFQ
• Briefing session: not specified
• Where to obtain bid documents: document attached to the RFQ (FILLING CABINET RADCOM.pdf)