This tender closed on 22 Jun 2026. The page stays up for reference. See open tenders from UNDP-NGA - NIGERIA.
EVENT MANAGEMENT AND BRANDING FOR THE UNIPODS LAUNCH IN ABIA AND AKWA IBOM STATEClosed
Summary
AI-generated from the tender documents.
Overview
UNDP Nigeria invites bids for end-to-end event management and branding services for the UniPods launch in Abia and Akwa Ibom States. Bidders with proven experience in large-scale event production, branding design, AV/production, guest management, accessibility, and compliance with UNDP branding guidelines should consider bidding.
Requirements
- Proven track record in managing events for international development programs
- Ability to develop and execute an Event Management Plan, run-of-show, stakeholder engagement, and communications protocols
- Capability to design venue layout, stage configuration, traffic flow, and coordinate technical production (stage, lighting, sound, AV, interpretation)
- Manage guest management, VIP/protocol handling, ushering, and security liaison
- Design and produce all branding materials (banners, backdrops, roll-ups, podium branding, signage, stationery, programmes, lanyards, giveaways) and install branding elements per UNDP specifications
- Strict adherence to UNDP branding guidelines; no deviations without written approval
- Procure and install branding elements at the venue no later than 24 hours before the event
- On-site event coordination and supervision across setup, event, and breakdown
- Accessibility considerations for attendees with disabilities
- Risk management and contingency planning
How to Apply
- Deadline for submission: 22 June 2026 at 13:00
- Documents to submit: not specified in metadata; bid documents are available on the UNDP Quantum portal
- Submission method: follow UNDP Quantum portal instructions (online submission)
- Where to obtain bid documents: UNDP Quantum portal (link provided in metadata)
- Inquiries: procurement.ng@undp.org
EVENT MANAGEMENT AND BRANDING FOR THE UNIPODS LAUNCH IN ABIA AND AKWA IBOM STATE Scope of WorkThe selected firm shall provide comprehensive end-to-end event management and branding services for each location. Services include, but are not limited to, the following: 1 Event Planning & Management • Develop a comprehensive, Event Management Plan covering all logistical, operational, and contingency dimensions. • Prepare detailed event run-of-show schedules, stakeholder engagement plans, and communication protocols. • Design venue layout, stage configuration, traffic flow, and production setup in coordination with UNDP and the host institution. • Provide and manage all technical production requirements: stage, lighting, sound systems, audiovisual equipment, and interpretation services where applicable. • Coordinate guest management, RSVP processes, VIP/protocol handling, ushering, and security liaison. • Ensure adequate catering, hospitality, and accessibility arrangements for all attendees, including persons with disabilities. • Develop and implement a comprehensive risk management and contingency plan for each event. • Provide on-site event coordination and supervision throughout set-up, event day, and breakdown. 2 Branding & Creative Production • Develop an event concept, creative theme, and mood board that aligns with UNDP branding guidelines and the UniPods programme identity. • Design and produce all branded materials and installations, including: banners, backdrops, roll-up stands, podium branding, directional signage, branded stationery, event programmes, lanyards, and giveaways. • Ensure strict adherence to UNDP-provided specifications for dimensions, colours, typography, logo placement, and materials. No deviations shall be made without prior written approval from UNDP. • Procure and install all branding elements at the venue no later than 24 hours before the event. 3 Media & Com... Documents available on UNDP Quantum portal: https://undp.sharepoint.com/sites/Docs-Public/Procurement/Forms/AllItems.aspx?env=Embedded&isAscending=false&FilterType1=Text&sortField=Modified&FilterField1=NegotiationNumber&FilterValue1=UNDP-NGA-01451,1
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