Event Management & Branding for the UniPod Launch in Makurdi, Maiduguri and UYO
Summary
AI-generated from the tender documents.
Overview
Provision of end-to-end event management and branding services for the UniPod Launch across Makurdi, Maiduguri and UYO. Bidders should be professional event-management agencies with capabilities in logistics planning, on-site production (stage, lighting, sound, AV, and interpretation where applicable), guest management (RSVP, VIP/protocol, ushering, security liaison), catering and accessibility, risk management, and branding/creative production aligned with UNDP branding guidelines.
Requirements
- Develop a comprehensive Event Management Plan covering logistics, operations and contingencies, including run-of-show, stakeholder engagement, and communication protocols.
- Design venue layout, stage configuration, production setup and coordinate with UNDP and host institutions; manage technical production and interpretation services where applicable.
- Manage guest management, RSVP processes, VIP/protocol, ushering and security liaison; ensure catering, hospitality and accessibility for attendees, including persons with disabilities.
- Develop and implement a risk management and contingency plan; provide on-site event coordination throughout setup, event day, and breakdown.
- Branding & Creative Production: develop event concept and branding aligned with UNDP guidelines; design and produce all branded materials and installations (banners, backdrops, signage, stationery, programmes, lanyards, giveaways) and ensure adherence to UNDP specifications; procure and install branding elements at the venue no later than 24 hours before the event.
How to Apply
- Submission deadline: 29 Oct 2026 16:00.
- Submission method: Electronic submission accepted.
- Documents to obtain/submit: Bid documents accessed via UNDP Quantum portal; no attached documents in metadata. Access at: https://undp.sharepoint.com/sites/Docs-Public/Procurement/Forms/AllItems.aspx?env=Embedded&isAscending=false&FilterType1=Text&sortField=Modified&FilterField1=NegotiationNumber&FilterValue1=UNDP-NGA-01531
- Contact: procurement.ng@undp.org
Event Management & Branding for the UniPod Launch in Makurdi, Maiduguri and UYO Scope of WorkThe selected firm shall provide comprehensive end-to-end event management and brandingservices. Services include, but are not limited to, the following:Event Management & Branding for the UniPod Launch - MOAU MakurdiEvent Management & Branding for the UniPod Launch - UNIVERSITY OF MAIDUGURI Event Management & Branding for the UniPod Launch - UNIVERSITY OF UYO, AKWAIBOM3.1 Event Planning & Management• Develop a comprehensive, Event Management Plan covering all logistical,operational, and contingency dimensions.• Prepare detailed event run-of-show schedules, stakeholder engagement plans, andcommunication protocols.• Design venue layout, stage configuration, traffic flow, and production setup incoordination with UNDP and the host institution.• Provide and manage all technicalproduction requirements: stage, lighting, soundsystems, audiovisual equipment, and interpretation services whereapplicable.• Coordinate guest management, RSVP processes, VIP/protocol handling, ushering,and security liaison.• Ensure adequate catering, hospitality, and accessibility arrangements for allattendees, including persons with disabilities.• Develop and implement a comprehensive risk management and contingency plan foreach event.• Provide on-site event coordination and supervision throughout set-up, event day, andbreakdown.3.2 Branding & Creative Production• Develop an event concept, creative theme, and mood board that aligns with UNDPbranding guidelines and the UniPods programme identity.• Design and produce all branded materials and installations, including: banners,backdrops, roll-up stands, podium branding, directional signage, brandedstationery,event programmes, lanyards, and giveaways.• Ensure strict adherence to UNDP-provided specifications for dimensions, colours,typography, logo placement, and materials. No deviations shall be made withoutpriorwritten approval from UNDP.• Procure and install all branding elements at the venue no later than 24 hours beforethe event.3.3 M... Documents available on UNDP Quantum portal: https://undp.sharepoint.com/sites/Docs-Public/Procurement/Forms/AllItems.aspx?env=Embedded&isAscending=false&FilterType1=Text&sortField=Modified&FilterField1=NegotiationNumber&FilterValue1=UNDP-NGA-01531
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