This tender closed on 23 Jun 2026. The page stays up for reference. See open tenders from UNDP-NGA - NIGERIA.
Event Management services for HerAfCFTA Regional Conference.Closed
Summary
AI-generated from the tender documents.
Overview
Event management services for the HerAfCFTA Regional Conference in Abuja, to be delivered end-to-end by an Abuja-based firm with demonstrable experience in regional conference events. The supplier will provide comprehensive event planning and management, including run-of-show development, venue layout and production coordination with UNDP and the host institution, branding guidance and coordination with UNDP communications, full technical production (stage, lighting, sound, LED screens, interpretation where applicable), guest management and protocol liaison, risk and contingency planning, on-site coordination from setup to breakdown, and branding installation no later than 24 hours before the event. Post-event reporting and handover of all branded materials, media assets, and event documentation to UNDP are required.
Requirements
- Abuja-based with demonstrable experience executing similar events.
- Ability to deliver end-to-end event management as per TOR (planning, production, guest management, risk/contingency, on-site supervision).
- Capability to coordinate branding, venue layout, production and security liaison with on-site supervision.
- Branding installation at the venue no later than 24 hours before the event.
- Post-event reporting within 7 calendar days and handover of branded materials, media assets, and event documentation to UNDP on completion.
- Ability to collaborate with UNDP communications and the host institution.
How to Apply
- Submission deadline: 2026-06-23 21:00.
- Submission method: via the UNDP Quantum portal; documents and instructions are available there.
- Documents to complete/submit: Refer to the UNDP Quantum portal for bidder forms and proposal documents (not listed in metadata).
- Registrations/pre-qualifications: No specific items listed in metadata; verify on the portal.
- Briefing session: Not specified.
- Where to obtain bid documents: UNDP Quantum portal; see https://undp.sharepoint.com/sites/Docs-Public/Procurement/Forms/AllItems.aspx?env=Embedded&isAscending=false&FilterType1=Text&sortField=Modified&FilterField1=NegotiationNumber&FilterValue1=UNDP-NGA-01446
Event Management services for HerAfCFTA Regional Conference. EVENT MANAGEMENT SERVICES FOR HERAFCFTA REGIONAL CONFERENCE UNDP Nigeria is seeking the services of an event management firm based in Abuja with demonstrable experience in executing similar events of the nature stipulated in the TOR. The firm will be expected to provide end-to-end event management. The scope includes, but is not limited to: 1. Event Planning & Management •Develop a comprehensive, Lot-specific Event Management Plan covering all logistical coordination, operational requirements, staffing arrangements and contingency measures. •Prepare detailed event run-of-show schedules and stakeholder engagement plans. •Design and execute venue layout, stage configuration, traffic flow, and production setup in coordination with UNDP and the host institution. •Advise on branding requirements, including banners, backdrops and souvenirs (to be produced by UNDP communications team). •Provide, install and manage all technical production requirements, including stage, lighting, sound systems, LED screens, audiovisual equipment, and interpretation services where applicable. •Coordinate guest management, RSVP processes, VIP/protocol handling, ushering, and liaison with security personnel. •Develop and implement a comprehensive risk management and contingency plan for each event. •Provide on-site event coordination, and supervision throughout set-up, event day, and breakdown. •Install all branding elements at the venue no later than 24 hours before the event. 2. Post-Event Reporting • Prepare and submit a comprehensive Post-Event Report within 7 calendar days of each event, covering: attendance figures, stakeholder profiles, lessons learned, challenges encountered and • Provide a complete handover of all branded materials, media assets, and event documentation to UNDP upon assignment completion. Search for the specific tender using search filters and subscribe to the tender in order to get notifications in case of amendments of the tender document. If you n... Documents available on UNDP Quantum portal: https://undp.sharepoint.com/sites/Docs-Public/Procurement/Forms/AllItems.aspx?env=Embedded&isAscending=false&FilterType1=Text&sortField=Modified&FilterField1=NegotiationNumber&FilterValue1=UNDP-NGA-01446
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