This tender closed on 22 Jul 2026. The page stays up for reference. See open tenders from UNDP-NGA - NIGERIA.
Event Management Services for Women Leadership Political ForumClosed
Summary
AI-generated from the tender documents.
Overview
Event Management Services for the Women Leadership Political Forum. UNDP-NGA seeks proposals for comprehensive event management covering logistics coordination, operational requirements, staffing arrangements and contingency measures, run-of-show development, venue layout and production setup, and branding coordination (branding elements to be produced by UNDP communications team). Bidders with proven experience in high-profile conferences, AV production, guest management, VIP/protocol handling, security liaison, and risk management should consider bidding.
Requirements
- Proven experience in event management for high-profile forums or conferences.
- Ability to develop a comprehensive event management plan and run-of-show; design venue layout, stage configuration, traffic flow, and production setup; manage all technical production (stage, lighting, sound, LED screens, AV, interpretation where applicable).
- Experience coordinating guest management, RSVP processes, VIP/protocol handling, ushering, and liaison with security.
- Develop and implement risk management and contingency plans.
- On-site coordination and supervision through setup, event day, and breakdown.
- Ability to install branding elements at the venue (branding installed no later than 24 hours before event) and coordinate with host institution.
How to Apply
- Submission deadline: 2026-07-22 16:00.
- Submission method: Not specified in metadata; obtain bid documents and submission instructions from the UNDP Quantum portal.
- Documents to complete and submit: Check the portal for required documents; not specified in metadata.
- Required registrations or pre-qualifications: Not specified in metadata; check portal.
- Briefing session details: Not specified in metadata; check portal.
- Where to obtain bid documents: UNDP Quantum portal: https://undp.sharepoint.com/sites/Docs-Public/Procurement/Forms/AllItems.aspx?env=Embedded&isAscending=false&FilterType1=Text&sortField=Modified&FilterField1=NegotiationNumber&FilterValue1=UNDP-NGA-01469
- Contact: procurement.ng@undp.org
Event Management Services for Women Leadership Political Forum Scope of Work ▪ Develop a comprehensive, Lot-specific Event Management Plan covering all logistical coordination, operational requirements, staffing arrangements and contingency measures. ▪ Prepare detailed event run-of-show schedules and stakeholder engagement plans. ▪ Design and execute venue layout, stage configuration, traffic flow, and production setup in coordination with UNDP and the host institution. ▪ Advise on branding requirements, including banners, backdrops and souvenirs (to be produced by UNDP communications team). ▪ Provide, install and manage all technical production requirements, including stage, lighting, sound systems, LED screens, audiovisual equipment, and interpretation services where applicable.▪ Coordinate guest management, RSVP processes, VIP/protocol handling, ushering, and liaison with security personnel.▪ Develop and implement a comprehensive risk management and contingency plan for each event.▪ Provide on-site event coordination, and supervision throughout set-up, event day, and breakdown. ▪ Install all branding elements at the venue no later than 24 hours before the event Search for the specific tender using search filters and subscribe to the tender in order to get notifications in case of amendments of the tender document. If you need support with the online system, you can contact the contact details of this tender as indicated in the solicitation document. Documents available on UNDP Quantum portal: https://undp.sharepoint.com/sites/Docs-Public/Procurement/Forms/AllItems.aspx?env=Embedded&isAscending=false&FilterType1=Text&sortField=Modified&FilterField1=NegotiationNumber&FilterValue1=UNDP-NGA-01469
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