SAT 337/26 Appointment of an events and activation agency MEISEA (re-issue)Closed

Overview

This RFP seeks the appointment of an Events Activation Agency MEISEA (re-issue) to plan, create and deliver activations and events for South African Tourism in the MEISEA region, with India as the primary operating base, priced in INR over a 36-month term. Bidders should have proven experience in events management, activations, creative production, MICE and destination-marketing, with capacity to operate from India and collaborate with SAT’s regional offices and other agencies while complying with SAT brand guidelines.

Requirements

• Demonstrated experience in events activation, consumer/trade campaigns and multi-channel deliverables; ability to produce creative concepts aligned to the global SAT brand.
• Tax and regulatory compliance: SA bidders must be tax compliant (verified via CSD/SARS eFiling); foreign bidders may have different requirements; provide proof of tax status.
• Documentation: submit Annexure A (SBD 1), Annexure E (SBD 4) with signed declarations; provide proof of joint venture/consortium or subcontracting arrangements if applicable.
• Financial and risk: valid bank solvency letter required for shortlisted bidders (within 7 days); compliance with anti-bribery due diligence and anti-fronting checks.
• Intellectual property and confidentiality: SAT will own IP arising from the work; maintain strict confidentiality and obtain SAT approvals for information release.
• Contractual and legal: bidder remains responsible for sub-contractors; agreements governed by applicable law; binding terms on submission.

How to Apply

• Deadline: 07 August 2026, 12:00 IST (Part B). No late submissions. [Submit via online portal] (https://e-procurement.southafrica.net) (Part B).
• Submissions: final proposals must be in PDF, on official forms; register and upload via the portal (Part B).
• Documents to submit: Annexure A (SBD 1), Annexure E (SBD 4) with declarations; proof of tax compliance; evidence of joint venture/consortia (if any); bank solvency letter if shortlisted; any required CSD details.
• Pre-qualifications: tax compliance verification (CSD PIN) and related SARS/eFiling documents; foreign bidders may have different requirements (Part A/C).
• Briefing: None (N/A) (Part B).
• Where to obtain documents: attached Parts A, B, C and Annex H rate card (Part A/B/C); rate card is in INR (Annexure H). Queries to Francina Tlali (tenders@southafrica.net) (Part A).