FRAMEWORK AGREEMENT FOR THE SUPPLY AND DELIVERY OF NON-PHARMACEUTICALS SUPPLIES FOR A PERIOD OF TWO (2) YEARSClosed

Overview

Framework Agreement for the Supply and Delivery of Non-Pharmaceuticals Supplies for a Period of Two (2) Years. The County Government of Embu invites open bids for a two-year framework to supply non-pharmaceuticals, with deliveries on an item-by-item basis under call-off contracts. Suitable bidders are open to qualified suppliers of non-pharmaceuticals, including manufacturers, distributors, or service providers, with a minimum panel of seven alternative vendors. Submissions close 12 Oct 2026, 11:00 (Kenya time) and documents are downloadable from embu.go.ke and tenders.go.ke (see TENDER DOCUMENT).

Requirements

• Open eligibility: bidders may be private entities, individuals, state-owned entities, or JVs; JV members are jointly and severally liable; a representative must be designated.
• Exclusions: public officers or close relatives cannot tender; no conflicts of interest; no collusive or fraudulent practices; must sign Independent Tender Determination.
• Eligibility of participants: PPRA debarment status checked; tax clearance required; nationality/registration rules apply; compliance with Kenyan procurement laws.
• Eligibility of goods: origin declarations required; goods must originate from eligible countries; certain items must be Kenya-sourced (e.g., Kenya-made furniture, ICT, steel, cement, etc. per 4.4); environment-related restrictions apply.
• Tender document conformity: must provide manufacturer authorizations if applicable; evidence of qualifications; evidence of eligibility of goods; detailed product descriptions and sources; spare parts and maintenance information.
• Pricing and contract form: fixed prices unless TDS allows otherwise; clear price schedules per lot/item; conformity to technical specifications (Section VII).
• Delivery method: goods delivered to Embu County on an item-by-item basis; call-offs secured by purchase orders.

How to Apply

• Deadline: submissions must be received by 12 Oct 2026 at 11:00; late tenders are rejected (see TDS) (see TENDER DOCUMENT).
• Submission method: hard/courier delivery to the Embu County Headquarters Procurement Block; tender envelopes must be clearly marked with name, category, contract reference; bulk tenders must be registered at the Director of Supply Chain Management Services’ office (see TENDER DOCUMENT).
• Documents to submit: Form of Tender; Price Schedules; Tender Security or Tender-Securing Declaration; Joint Venture Agreement or Letter of Intent; Manufacturer’s Authorization (if applicable); evidence of eligibility and of goods origin; tax clearance; other documents specified in the Tender Data Sheet (see TENDER DOCUMENT).
• Pre-qualification/registrations: tax clearance as required; PPRA debarment status; registration requirements defined in the TDS (e.g., agent representation if not locally present) (see TENDER DOCUMENT).
• Briefing/clarifications: if a pre-tender conference is held, details will be in the TDS; responses to clarifications are published to all bidders (see TENDER DOCUMENT).
• Where to obtain documents: embu.go.ke and tenders.go.ke; requests for clarifications should be directed as specified in the tender data (see TENDER DOCUMENT).