Framework for the ad-hoc detection and location of underground services and ad-hoc surveying within the city of cape townClosed

Overview

The City of Cape Town invites bids to establish a framework contract for the ad-hoc detection and location of underground services and ad-hoc surveying within the City of Cape Town. Contract duration is 36 months from commencement. This open tender intends to appoint three tenderers (with two alternates) to deliver non-destructive underground services detection (GPR and electromagnetic locating) and related surveying services under Roads Infrastructure Management. Suitable bidders include firms with SAGC-registered surveyors and demonstrated track records in underground services detection.

Requirements

• Key personnel: a surveyor registered with the South African Geomatics Council (SAGC) as Professional Engineering Surveyor or Land Surveyor or Engineering Surveyor (Technologist); available in permanent staff or via undertaking (see 047S/2026/27).
• Track record: at least two completed projects involving underground services detection with non-destructive methods (must include GPR and EM locating); evidence to be provided in Returnable Schedule F.13.
• Compliance with SCM Policy and completion of returnable documents: Details of Tenderer; Certificate of Authority for Partnerships/JVs/Consortiums; Declaration of Interest; Conflict of Interest and Bidders’ SCM Practices; Certificate of Independent Bid Determination; and related schedules (as listed in the tender).
• Tax compliance: SARS tax status, evidence via Tax Compliance Status PIN; separate PINs for each JV; verification required before award.
• Registrations: registration on City of Cape Town Supplier Database and National Treasury CSD; keep details updated; separate certificates for JV partners.
• Site visit (not compulsory) but strongly recommended; clarification meeting details provided in the tender (online).

How to Apply

• Submission deadline and method: Submit a sealed tender to Tender Box 192 at the Civic Centre, 12 Hertzog Boulevard, Cape Town, by 10:00 on 21 September 2026 (see 047S/2026/27). If the tender is too large, request alternate submission instructions at the public counter.
• Site visit/clarification: 04 September 2026 at 10:00; online Teams meeting (not compulsory, but strongly recommended).
• Documents to submit:
  • Form of Offer and Acceptance (signed) and Schedule of Deviations (if any)
  • Price Schedule (Section C.4) and Returnable Documents (Annexure F; Schedule F.10–F.14 as applicable)
  • Evidence of SAGC registration for Key Personnel; proof of current registration
  • Returnable Schedule F.13 (Track record evidence for relevant projects)
  • Tax Compliance Status PIN; evidence of SARS tax compliance for all JV parties
  • Registry confirmations: City Supplier Database and CSD registrations
• Where to obtain bid documents: Tender documents are issued via the City’s Tender Distribution Office and/or official portal; hard copies require a R200 tender fee (downloaded copies are free) (047S/2026/27).
• Special notes: Ensure compliance with all returnable documents and that all information is complete and signed; responses remain valid for 120 days, with possible extensions (per tender).
• Document filenames: site visit details and closing information are from 047S/2026/27 (Detection and Location of Underground Services and Surveying).