FREE STATE: REVISED PROCUREMENT INSTRUCTION-VREDE: CONSTRUCTION OF A NEW STOCK THEFT: MECHANICAL ENGINEERING SERVICESClosed

Overview

Procurement of professional mechanical engineering services for the Free State Vrede Stock Theft Unit construction; bids invited from mechanical engineering firms or multidisciplinary practices with appropriate professional supervision and registrations. Eligible bidders must have current ECSA registration, provide relevant returnable documents, meet BBBEE and local presence requirements, and demonstrate capability through experience, personnel, and insurance.

Requirements

• The bidder must be a mechanical engineering business with fulltime supervision by a registered professional mechanical engineer or technologist, or a multidisciplinary practice with such supervision and registered principals.
• Provide copies of current professional registrations for all registered principals and key personnel (with registration numbers) as part of returnable documentation.
• Submit DPW-09 PSB and related data, including an up-to-date Key Persons schedule (C1.2.3) with CVs and professional registrations.
• Provide proof of Professional Indemnity Insurance meeting the contract data requirements.
• Comply with preference and ownership criteria: EME/QSE 51% black-owned (mandatory); local presence in Free State with supporting documentation; SANAS BBBEE certificate or sworn affidavit.
• Site clarification/clarity: attendance at compulsory site clarification meeting; provide DPW-16.1 (PSB) as evidence if required.
• Submissions will be evaluated on functionality (minimum score), technical/financial risk, and compliance with all T2/T1 returnable documents; non-compliance may lead to disqualification.
• Administrative requirements include CSD registration, and full completion of all listed forms (DPW-09 PSB, PA forms, etc.).

How to Apply

• Obtain tender documents for free from the e-Tender portal (www.etenders.gov.za) or at the Department of Public Works & Infrastructure, 18 President Brand Street, Bloemfontein (Vrede SAPS Stock Theft Unit Mechanical Engineering Services.pdf). A zero deposit is noted on collection.
• Submission deadline: 11:00 on 25 September 2026. Late or non-delivery quotations will not be accepted.
• Submission method: physical delivery to the DPW Tender Box at 18 President Brand Street, Bloemfontein; identify envelope with “Quotation no.: Q26/034” and “WCS 055729” and “Quotation for Mechanical Engineering Services.”
• Documents to submit (as applicable):
  • Form C1.1 (Form of Offer and Acceptance) and all returnable documents (T2.1, T2.2)
  • DPW-09 (PSB) – particulars of tenderer’s projects
  • C1.2.3 data on key personnel; evidence of professional registrations
  • Proof of ECSA registration for professionals; CVs and qualifications
  • Proof of Professional Indemnity Insurance
  • BBBEE documentation and CSD registration
  • PA-11/PA-15 series resolutions for board/consortium as applicable
  • Site clarification attendance evidence (DPW-16.1 PSB)
• Special notes: Returnable documentation must be complete; the tender is evaluated under a single-volume CIDB-based framework; the tender validity is 84 days from closure. Site access and inspections may be required. The attached document contains the full specification (Vrede SAPS Stock Theft Unit Mechanical Engineering Services.pdf).