Hire of Suitable office accommodation for the Department Of Sport, Arts and Culture uThukela District office, Ladysmith procurement for the extent of 464M² (Plus 25% 116M² non-assignable space) totaling to 580M²; plus 05 Lock up bays,15 Undercover bays, 14 Open bays and 01 Disabled parking bays for a period of 05 Years. Should the lease be extended, the rental rates will revert to the rate per square meter of year of the initial lease.Closed

Overview

Procurement: Hire of office accommodation for the Department of Sport, Arts and Culture (uThukela/Ladysmith context) including 464m² (plus 25% non-assignable space to 580m²) and 5 years of occupancy, with 5 lock-up, 15 undercover, 14 open and 1 disabled parking bays; renewal may revert to the initial rate. Bidders should be property owners or agents offering a compliant office building with the specified size, parking, and amenities, plus required planning, permits, and support services.

Requirements

• Property ownership or valid power of attorney; deed and ID documents as applicable.
• Space must meet minimum size (416m² baseline with +25% non-assignable space; plan with detailed area calculations).
• Parking plan for 35 bays (5 lock-up, 15 undercover, 14 open, 1 disabled undercover) with proximity constraints.
• Building support: backup water and electricity provisions; signed commitment prior to occupation.
• Occupation Certificate for existing buildings; plan submission to Local Authority within 14 days post-sign-off.
• Zoning certificate valid 12 months (Commercial/Office/Public Building/Mixed Use).
• Comprehensive maintenance plan covering ongoing and planned maintenance.
• Location within 4km of the city hall and on a public transport route; map of radius required.
• Energy Performance Certificate (EPC) display/submission per National Energy Act; submit certified EPC (and related documents if major renovations).
• Returnable documents include EPC and, where applicable, major renovation plan approvals or occupation certificates (see attached bid document) (bid doc znt6089w.docx).

How to Apply

• Submission deadline: 07 August 2026, 11:00 (closing time) (bid doc znt6089w.docx).
• Briefing: Mandatory briefing 23 July 2026, 10:00, at 40 Shepstone Road, Ladysmith (Auditorium Boardroom) (bid doc znt6089w.docx).
• Submission method: via the Bid Box at Midlands Regional Office, 40 Shepstone Road, Ladysmith 3370 (address in bid docs) (bid doc znt6089w.docx).
• Documents to submit: SBD 1, SBD 3 (Pricing Schedule), SBD 4 (Bidder’s Disclosure), SBD 6.1 (Preference Points), tax/compliance evidence (SARS TCS or CSD), CSD registration, and other standard DPWI bid forms (see bid document).
• Registrations/pre-qualifications: CSD registration; SARS Tax Compliance; provide TCS PIN or CSD number; ensure compliance with PPFA SCM rules.
• Briefing/queries: Questions to GB Mthethwa (036-638-8002; gugu.mthethwa@kznworks.gov.za) before submission (bid doc znt6089w.docx).
• Where to obtain bid documents: from etenders.gov.za; printing of documents available for a fee (R330) if a hard copy is needed (bid doc znt6089w.docx).