Hire of Suitable office accommodation for the Department of Sport, Arts and Culture Amajuba District office, Newcastle procurement for the extent of 416M² (Plus 25% 104M² non-assignable space) totaling to 520M²; plus 05 Lock up bays,15 Undercover bays, 14 Open bays and 01 Disabled parking bay for a period of 05 Years. Should the lease be extended, the rental rates will revert to the rate per square meter of year of the initial lease.Closed

Overview

Hire of suitable office accommodation for the Department of Sport, Arts and Culture: Umzinyathi District Office, Dundee, comprising 530m² of gross lettable area and 35 parking bays for a 5-year lease (rates revert to the initial year on extension). (see bid doc znt6088w.docx) Bidders should be property owners, developers or agents with eligible commercial office space within about 4 km of the CBD and readily accessible by public transport, capable of meeting the technical, zoning, and sustainability requirements.

Requirements

• Minimum size: 424m² plus 25% non-assignable space (106m²) = 530m² GLA; provide legible, fully dimensioned space plans with assignable/non-assignable areas clearly shown; site plan with parking layout; architect’s letter confirming minimum GLA; plans signed off by a registered architect; undertaking to sign off plans after award.
• Parking: total 35 bays (5 lock-up, 15 undercover, 14 open, 1 disabled). Parking plan must be signed off by a professional architect; disability bays within 50m of entrance; all bays paved and secured; on-site or clearly demarcated if shared building.
• Building services: comprehensive Business Continuity Plan (water and electricity backups prior to occupation); Occupation Certificate prior to occupation where applicable; post-award proof of plans submission to Local Authority within 14 days of plan sign-off; plan reconfiguration to bid specs.
• Zoning: building must be zoned Commercial/Office/Public Building or Mixed Use; provide a Town Planning certificate valid for 12 months.
• Maintenance: submit a maintenance plan (scheduled and unplanned maintenance, subcontractors, local employment/ job-creation); disclose last government occupancy and provide a current reference if the building was used by a government dept.
• Location: building must be within 4 km of the city hall CBD and on a public transport route; provide a radius map.
• EPC/Energy: comply with National Energy Act energy performance requirements; display EPC on premises and submit a certified EPC to SANEDI; provide EPC at bid close (and occupancy-related commitments if major renovations occurred recently or building size exceeds 1000m²).
• Returnables: certified EPC; where applicable, proof of plans approval or Occupation Certificate for renovations; commitment to submit EPC within 24 months after completion; any other workspace/plan-related documents as specified.
• Compliance and pre-qualification: registration on CSD; tax clearance and SARS PIN (or CSD number); comply with PFMA/SCM Guidelines; 80/20 price-preference with 20 points for specific goals; B-BBEE affidavits or certificates as applicable; vendor disclosures.

How to Apply

• Submission deadline and briefing: Briefing is mandatory (23 July 2026, 10:00, Ladysmith auditorium, 40 Shepstone Road); closing date 7 August 2026 at 11:00. Virtual briefing link may be provided to bidders who supply an email by a stated deadline.
• Submission method: Bids must be deposited in the bid box at the Midlands Regional Office, 40 Shepstone Road, Ladysmith 3370.
• Documents to complete and submit: Official bid response forms (SBD 1, SBD 3 pricing, SBD 4, SBD 6.1), pricing schedule, tax and CSD/SSDS registrations; returnable documents include EPC and related compliance proofs (see attached bid docs).
• Registrations/pre-qualifications: Register on the Central Suppliers Database (CSD); provide Tax Compliance Status or TCS PIN; ensure SARS and CSD details are up to date; comply with 80/20 preferential framework and BBBEE requirements.
• Briefing session details: Mandatory briefing on 23 July 2026 at the stated Ladysmith venue; virtual link available on request (email required).
• Where to obtain bid documents: Documents can be downloaded from the e-tender portal (www.etenders.gov.za) at no cost; printed copies available from the Department of Public Works and Infrastructure Midlands Region (R330 for hard copy per bid, payable in advance).
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