HYBRID SERVICES FOR GAUTENG PROVINCE STAKEHOLDER ENGAGEMENTClosed

Overview

Hybrid services for Gauteng Province stakeholder engagement, including live streaming, on-site AV, and audience engagement delivery. This RFQ is aimed at service providers with hybrid-event production capabilities (AV, streaming, staging, LED/TV screens, polling platforms, and post-event deliverables). On-site attendees: 350–400; online attendees: 100. Mandatory online briefings are outlined in the attached RFQs (two sessions noted). Bidders must be on the National Treasury Central Suppliers Database (CSD) and prepare SBD forms and a detailed project plan with CVs.

Requirements

• Four years’ experience in setting up/conducting similar hybrid events.
• Three written reference letters from clients for similar work in the last three years.
• Detailed project plan including CVs for all key roles (Technical Director, Streaming Operator, Audio Engineer, Camera Operators, Vision Mixer, Technical Assistant).
• Comprehensive equipment list with model names and inventory; references to at least three similar events.
• Contingency plan for technical/power/network issues; minimum 50 Mbps upload/download for online streaming.
• All setup completed by 19:00; dry runs finished by 22:30 the day before the event; capability to deliver raw footage (Mp4, audio, transcripts).
• Live polling and engagement platform (e.g., Mentimeter/Slido) with full licensing, online and on-site access, real-time results, and uninterrupted support.

How to Apply

• Submission deadline: 21 October 2026 at 12:00. Late quotes will not be considered.
• Submission method: email quotations@merseta.org.za; quote must reference the RFQ number in the subject.
• Documents to submit: merSETA official quotation form; SBD 4 Bidder’s Disclosure; SBD 6.1 Preference Points Form; Pricing Schedule; Price Declaration; and contract forms (SBD 7.1/7.2) as applicable. If additional pricing breakdowns are needed, attach on company letterhead.
• Pre-qualification: bidders must be registered on the Central Suppliers Database (CSD).
• Briefing sessions: compulsory online briefings held via Microsoft Teams (dates noted in the attached RFQs; attendance is mandatory). (RFQ-Hybrid Services for Gauteng Province Stakeholder Engagement.pdf)
• Where to obtain bid documents: the attached RFQ PDFs contain all tender documents; contact details are provided in the metadata for inquiries (MFers; see documents RFQ-MAR/26/27/213 and RFQ-COM/26/27/213).