HYBRID SERVICES FOR LIMPOPO STAKEHOLDER ENGAGEMENTClosed

Overview

The tender seeks Hybrid Services for Limpopo Stakeholder Engagement, to provide end-to-end hybrid event production (live streaming, AV, and on-site setup) for merSETA. Suitable bidders are audiovisual production and event-management firms with proven experience in hybrid events, streaming, lighting, camera crews, sound, stage, and interactive audience-engagement tools.

Non-compulsory briefing: 07 Oct 2026 at 13:00 (online via Microsoft Teams).

(RFQ-Hybrid Services for Limpopo Stakeholder Engagement.pdf)

Requirements

• Detailed project plan with CVs for all key roles (Technical Director, Streaming Operator, Audio Engineer, Camera Operators x3 + assistant, Vision Mixer, Technical Assistant) and full equipment list (model names). (RFQ-Hybrid Services for Limpopo Stakeholder Engagement.pdf)
• Company profile, detailed event equipment inventory, and links/references to at least three similar hybrid events. (RFQ-Hybrid Services for Limpopo Stakeholder Engagement.pdf)
• Enhanced content engagement: interactive platform for live streaming with polls, Q&A, online feedback; use licensed polling tools; record raw footage (MP4, audio, transcripts). (RFQ-Hybrid Services for Limpopo Stakeholder Engagement.pdf)
• Contingency plan for technical/power/network failures; minimum 50 Mbps upload/download for online attendees; all setup by 19:00 with dry runs to 22:30 the day before. (RFQ-Hybrid Services for Limpopo Stakeholder Engagement.pdf)
• Deliverables include: PA system, 55"/65" screens, LED wall, stage setup, live polling platform (Mentimeter/Slido), dedicated internet connection (50 Mbps up/download). (RFQ-Hybrid Services for Limpopo Stakeholder Engagement.pdf)
• Minimum evaluation thresholds: 3+ years’ experience; two reference letters; a full project plan with CVs; video sample showing both online and physical attendance; paid live-polling platform. (RFQ-Hybrid Services for Limpopo Stakeholder Engagement.pdf)
• Compliance: bid on merSETA official forms (SBD 4, SBD 6.1, etc.), VAT inclusive pricing, 60-day price validity, Central Suppliers Database registration, GCC compliance. merSETA may appoint more than one supplier. (RFQ-Hybrid Services for Limpopo Stakeholder Engagement.pdf)

How to Apply

• Deadline: 09 Oct 2026, 12:00. Email submissions to quotations@merseta.org.za with the RFQ number in the subject. (RFQ/HYBRID doc)
• Non-compulsory briefing: 07 Oct 2026, 13:00, online (Teams) (RFQ/HYBRID doc)
• Submit: SBD 4 (Bidder’s Disclosure), SBD 6.1 (Preference Points), pricing schedules, contract form (SBD 7.1/SBD 7.2 if applicable), authority-to-sign, and project plan with CVs. (RFQ/HYBRID doc)
• Registrations: Must be on National Treasury’s Central Suppliers Database (CSD). Refer to GCC and contract terms on the National Treasury site. (RFQ/HYBRID doc)
• Evaluation: functionality must reach at least 60%; scoring emphasizes experience, references, project plan with CVs, video demonstration, and live-polling platform capability. Points allocated under 80/20 preference system. (RFQ/HYBRID doc)

Note: Some details derive from the attached RFQ document (RFQ-Hybrid Services for Limpopo Stakeholder Engagement.pdf).