Cleaning Services – Polokwane Regional OfficeClosed

Overview

Cleaning, Hygiene, Pest Control and Boardroom Support Services for the DMPR Polokwane Regional Office for 24 months. Bidders should be experienced facilities-management or cleaning service providers with OHSA-compliant operations and the ability to perform during standard hours, plus pest-control registration with DALRRD, COIDA and UIF compliance, public liability insurance, and membership with a recognized cleaning industry body. A compulsory site briefing will be held on 18 August 2026 at the Polokwane office.

Requirements

• Mandatory registrations: Office Pest Control and Fumigation with the Department of Agriculture, Land Reform and Rural Development (DALRRD).
• Statutory compliance: COIDA registration/clearance, UIF registration, Public Liability insurance.
• Industry and tax compliance: membership with a recognized cleaning body (e.g., NCCA/BEECA); SARS Tax Compliance Status (TCS) PIN or CSD number; tax matters in order.
• Bid documentation: complete and sign SBD 1, SBD 4, SBD 6.1; submit the Pricing Schedule (Annexure A).
• OH&S and health/safety documentation: Health and Safety Plan aligned to OHSA; security vetting where required; confidentiality and NDA as needed.
• Experience and capability: provide company profile; demonstrable experience in cleaning/hygiene/pest-control for large office spaces; references with PO/contract details.
• Additional contract conditions: security screening, quarterly UIF/COIDA reporting, and adherence to GCC/SCC where applicable.

How to Apply

• Submission deadline: 08 September 2026 (closing time per bid documents: 11:00).
• Submission method: bids must be deposited in the Bid Box at the Department of Mineral and Petroleum Resources, Trevenna Campus, 70 Meintjies Street, Sunnyside, Pretoria 0001 (official forms only).
• Documents to submit: SBD 1, SBD 4, SBD 6.1 and Pricing Schedule (Annexure A); company profile; TCS PIN or CSD number; DALRRD pest-control registration; COIDA/UIF proof; public liability insurance; cleaning-industry membership proof.
• Pre-qualification/registrations: tax clearance (SARS PIN or CSD if no PIN), CSD; DALRRD pest-control registration; COIDA/UIF; OHSA-compliant plan; security vetting as required.
• Briefing/site inspection: compulsory briefing 18 August 2026 at 10:00, DMPR Polokwane Regional Office, 101 Dorp Street, Polokwane (Polokwane briefing address listed in documents).
• Bid documents access: included in the attached BID DOCUMENT POLOKWANE.zip (and SBD forms as per SBD1/SBD4/SBD6.1).