LEADERSHIP ROADSHOW AND STAKEHOLDERS’ ENGAGEMENTClosed

Overview

merSETA invites quotes for a Leadership Roadshow and Stakeholders’ Engagement (hybrid event production and management) to be delivered in KwaZulu-Natal, including live streaming, AV, staging, and stakeholder engagement platforms. Bidders should have proven experience in hybrid event management, AV/streaming, and stakeholder engagement, with capabilities to provide CVs for key roles and compliance with South African procurement requirements (CSD, SBDs, BBBEE, tax clearance).

Requirements

• Must be registered on the National Treasury Central Suppliers Database (CSD) and provide the CSD number.
• Prices must be firm, VAT-inclusive, with a 60-day validity; include all related expenses.
• Submit fully completed SBD forms: SBD 4, SBD 6.1, SBD 7.1 (plus Pricing Schedule) and comply with GCC and any special conditions.
• Provide a detailed project plan with CVs for key roles: Technical Director, Streaming Operator, Audio Engineer, Camera Operators (x3) with an assistant, Vision Mixer, Technical Assistant; plus company profile, equipment list, and references (three similar hybrid events).
• Demonstrate capability for hybrid events: contingency plan, minimum 50 Mbps internet, and all setup/dry-run schedules (setup by 19:00; dry runs to 22:30 day before event).
• Include live polling/audience engagement capabilities (e.g., Mentimeter/Slido) and delivery of raw footage/video after events.
• Completion of a BBBEE documentation package to claim specific goals under the 80/20 framework (if applicable).

How to Apply

• Submission deadline: 10 September 2026, 16:00; late submissions will not be considered. (RFQ details in RFQ/MAR/26/27/134(1).)
• Submission method: Email quotations@merseta.org.za with the RFQ number in the subject line. Use the merSETA official bid forms and Pricing Schedule. (RFQ document.)
• Documents to complete/submit: SBD 4, SBD 6.1, SBD 7.1, full Pricing Schedule, CSD number, BBBEE certificate, tax clearance status; any other mandatory forms listed in the RFQ.
• Pre-qualifications: Ensure CSD registration, tax matters in order, and availability of BBBEE documentation to claim specific goals.
• Briefing session: Non-compulsory online briefing on 08 September 2026 at 15:00 (Teams). (RFQ document.)
• Where to obtain bid documents: RFQ document for full specifications and forms (RFQ - Leadership Roadshow and Stakeholders Engagement.pdf).