Location d’espaces de bureaux professionnels pour le bureau de Helen Keller Intl en RDC AOF44878

Overview

Lease of professional office space in Kinshasa for Helen Keller Intl RDC (CD-Sol 243). Helen Keller Intl invites bids from property owners, agencies and authorized operators to lease office space in Kinshasa (Gombe, Ngaliema). Space must support about 300 m² usable area, minimum 30 workstations, at least 6 private offices, a meeting room for ~30, a reception, storage, kitchenette, toilets, and at least 5 parking spaces, with secure access and continuous services. Initial term 12 months with renewal option, and a January 2026 take‑up date is noted in the RFQ.

Requirements

• Location in Kinshasa, Commune de Gombe/Ngaliema; professional environment accessible to staff and visitors.
• Configured spaces: ~300 m² usable; 30 workstations; 6 private offices; at least one 30‑seat meeting room; reception; storage; kitchenette; bathrooms; open/shared work areas; minimum 5 parking spaces; accessibility for persons with disabilities.
• Security, access control, and ongoing maintenance of common areas; reliable electricity, water and backup power; Internet/telecommunications readiness; proper ventilation/climate control.
• Proof of ownership or lease authorization; authority to submit offer (if acting as agent); plan/sketches; photographs.
• Administrative/Legal: RCCM or equivalent registration; tax IDs; tax clearance; authorized representative identity; official bank details; Helen Keller Intl supplier registration; conflict of interest declaration; ownership/authorization documents; authority to sign lease.
• Financial: Offers in USD; complete monthly rent with included/excluded services; clear description of all charges; deposit/agency fees if any; renewal/termination terms.
• Evaluation will assess technical/functionality, location/accessibility, size/configuration, building state, security/continuity of services, and total cost.

How to Apply

• Submission deadline: 29/10/2026 at 11:00 (hki 261008 01.pdf).
• Submission method: PDF with separate technical and financial offers to drc.procurement@hki.org; subject: CD-Sol 243 Offre location bureaux (hki 261008 01.pdf).
• Documents to submit: signed letter on letterhead; RCCM/legal registration; national tax id and taxation documents; ID of authorized representative; official bank details; Helen Keller Intl supplier form; conflict of interest declaration; property proof or authorization; agent authority if applicable; plan/croquis, recent photos, availability date, references; any other certificates.
• Pre-qualifications: proof of ownership or rental authorization; authorization to submit; comply with local regulatory requirements.
• Site visit: HKI may organize visits to verify conformity; date to be advised; visit does not imply contract.
• Documents: bid documents to be provided in PDF; questions/clarifications in writing before the deadline (hki 261008 01.pdf).
• Evaluation: based on conformity, location, size, condition, security and continuity of services, and cost; best overall value selected; offers valid for 90 days.
• Notes: RFQ is non‑binding until a contract is signed; donor funding and internal approvals may affect award; price transparency and service inclusions are required.

(All details above are drawn from the RFQ document hki 261008 01.pdf.)